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Short Report

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Report title:Importance and use of attachments in reports

Author:Robyn Horsman

Position:Manager

Work team:Business Operations

Date of submission:21 April 2004

Introduction

This report was commissioned in March 2004 by the Manager of the Australian Book Store Practice Firm. It is to be presented in hard copy for publication as an eBook. The findings and recommendations will also be delivered to a full staff meeting in an oral presentation.

1. Purpose

The purpose of this report is to outline the role and importance of using attachments in reports.

2. Background

In the hectic world of business, managers and supervisors do not have time to read pages and pages of text. However, additional information is often needed to support content in a report. This is when attachments become very useful.

3. Scope

This report covers the following areas:

• definition of an attachment
• uses of attachments
• rules for using attachments

4. Sources of information

Information for this report was obtained from communication textbooks and university Internet sites. The author has also had many years experience in writing and teaching reports in the Faculty of Business and in the workplace.

Discussion

1. Definition of an attachment

The Macquarie Concise Dictionary provides this definition: ‘a document which accompanies a primary document, especially one providing additional information’ (2000: 62).

An attachment can also be called an appendix.

Attachments are placed at the end of a report before the bibliography and/or references. In some reports, attachments contain more information than the body of the report itself. Attachments can be:

• other workplace documents (eg. letters, minutes of meetings, questionnaires, extracts from other reports) • graphics (eg. tables or graphs, maps or plans)
• texts from other sources (eg....