Sap Navigation Exercise- Purchasing Cycle

Topics: Purchase requisition, Purchase order, Procurement Pages: 18 (3233 words) Published: December 7, 2011
Exercise Introduction

Within each client in the system, there are 100 copies of the Fitter Snacker data. You have been assigned to one of these sets of data. On your SAP System User ID sheet, you have been given the system and client your account is on. You have also been given a Data Set Number, which tells you which set of data you should be using within your client.


All of the data in the Fitter Snacker database begins with a Data Set Number. For example, the NRG-A bars are entered as 00 NRG-A, 01 NRG-A, 02 NRG-A, etc. This will allow you to use the search function in SAP to find your particular snack bar. In the instructions that follow, the pound symbol (##) will be used to represent the Data Set Number. For example, in creating a purchase requisition, the instructions will ask you to search for your materials using ##*. You will need to replace the ## with your Data Set Number. For example, if you are data set number 09, then you will be searching using 09*, and you will find all materials that begin with 09.

The screen shots in the instructions were created using Data Set Number 00, which is reserved for instructors. Do not use Data Set Number 00 in any transactions.

1. Default Parameter ID

To make entering transactions easier, we can set up standard default values for common data entry fields like company code, purchasing group, currency, etc. To do this, Parameter IDs (PID) can be given default values so that these entries are made automatically. Default values should only be set for those parameters that do not change frequently.

To set up parameter ID values, follow the pull-down menu path:

System(User profile(Own data

to call up the following screen:


Click on the Parameters tab to produce the following screen:


Add the following parameter IDs and Values:

|Parameter ID |Value | |BUK |##FS | |EKO |##PR | |FWS |USD | |GJR |Current Year | |KPL |CHFS | |WRK |##PT | | | |

then click the enter icon ([pic]) to see the text entries that describe the parameters you entered. Click on the save icon ([pic]) to save your parameter changes and return to the main SAP screen.

If you find yourself entering the same parameter value over and over again and want to set up a default Parameter ID value, you can determine the parameter fairly easily. For example, suppose we are frequently entering purchase orders. If you follow the menu path:

Logistics (Materials Management (Purchasing (Purchase Order (Create (Vendor Unknown

you will get the following screen:


Suppose that you wanted to set a default value for the purchasing group. To find the parameter ID, click on the “Purchasing group” data entry field, then press the F1 key to get the Performance Assistant:


Click on the Technical information icon ([pic] ) to get the following screen:


The Technical information window tells you that the Parameter ID for Purchasing group is EKG. You could set a default value for this item just like you did for the other parameters, but in our case it is probably not a good idea as you will be buying materials under both purchasing groups.

Click on the cancel icon ([pic]) to close the Technical Information window, and then close the performance assistant window by clicking on the close icon ([pic]). Click on the exit icon ([pic]) to return to the SAP Easy Access screen.

The Purchase Order Cycle

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