Sales and Inventory System

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A. Introduction

      Nowadays, using computers in companies and other establishments in transacting with their clients is a big factor. Some of the companies or stores are still using the manual process in running business. By using the manual way, it consumes more time and energy and susceptible to errors in finishing work. So, companies now are making system to be computerized because in this way it can minimize time and efforts consumed by using manual system. One way to save time and effort is to start using Sales and Inventory System.

A sale refers to the exchange of product or services for an amount of money or its equivalent while making Inventory in a business is a total amount of goods and the act of counting them. Inventory is merchandise in-stock and on hand, also known as stock. Inventory is basically the total amount of goods and materials held in stock by a factory, store and other business. In its simplest sense it can be done manually by counting at the end of each day. In this way it is possible to keep a record of the goods coming in to the business and goods being sold. A company owner must know the precise number of items in their storage areas in order to place orders and control losses. Computerizing both Sales and Inventory System will make an easier and faster transaction with the customers as well as monitoring the stocks of the products.

B. Background of the Study

a. Background of the Study

Water is essential for every one of us, JHALOCS Clean & Clear Water refilling station owned by Mr.Emmanuel Cordez brings clean water to the community of Samabana St. K-9 Camp Bagong Diwa Purok 6D Lower Bicutan, Taguig City. Like other business, JHALOCS Clean & Clear Water Company also encounters many problems concerning way of recording and tracking sales and inventory. The records of products were just written on a voucher and there were times misplaced or accidentally thrown away by the authorized personnel who are in-charge of sales records. Another concern of the business is having some miscalculations regarding on the number bottled water sold from business. C. Statement of the Problem

a. Problem Definition and Identification
Manual system or accessing manual inventory system is known due to its time consuming recording of data, security of data is at risk, and inaccuracy of data is always present. The proponents consider the following problems a main cause of a liable system. D. Objective of the study

a. General Objective
The general aim of the study is to develop a system that will maximize the resorts efficiency in the business transaction by developing a computerized sales and inventory system that will provide them secure and free from error computations.

b. Specific Objective
1. Make computation easier for the owner/employee of the company. 2. Provide them report of the transaction that has been made. 3. Make a secure system.

E. Scope and Limitation
a. Scope
* Gives real time detailed information on each item in your inventory. * Monitor changes in unit costs.
* Let the user track usage and have less effort in doing so. * Analyze inventory on an item-by-item basis.

b. Limitation
* One by one transactions

Chapter II
SYSTEM ANALYSIS

A. Existing System

1. Existing system operation

The existing system operation is manual ordering. The system only needs a journal and a voucher to make a receipt. The process will be divided into seven steps. First the make an order then the second step is the cashier identifies the customer order then select the order the customer has made. Third step, the cashier will then compute the total number of order the customer has made and the prices. Then the computed price and total order will proceed to the sales record and the process will continue to the inventory report. The sixth step will be, the delivery person will deliver the ordered product. And last step will be,...
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