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planning and running effective meetings for business, corporate, sales, managing, mediation, strategic planning and team-building Here are the rules for running meetings. Meetings are vital for management and communication. Properly run meetings save time, increase motivation, productivity, and solve problems. Meetings create new ideas and initiatives. Meetings achieve buy-in. Meetings prevent 'not invented here' syndrome. Meetings diffuse conflict in a way that emails and memos cannot. Meetings are effective because the written word only carries 7% of the true meaning and feeling. Meetings are better than telephone conferences because only 38% of the meaning and feeling is carried in the way that things are said. The other 55% of the meaning and feeling is carried in facial expression and non-verbal signals. That's why meetings are so useful. (Statistics from research by Dr Albert Mehrabian.) Hold meetings, even if it's difficult to justify the time. Plan, run and follow up meetings properly, and they will repay the cost many times over because there is still no substitute for physical face-to-face meetings. Hold meetings to manage teams and situations, and achieve your objectives quicker, easier, at less cost. Hold effective meetings to make people happier and more productive. Brainstorming meetings are immensely powerful for team-building, creativity, decision-making and problem-solving (see the brainstorming section). See also how to run workshops and workshop meetings. Techniques of goal planning and project management are useful for running effective meetings. Presentation skills and delegation abilities are helpful in meetings, and so is a basic understanding of motivation and personality. Problem solving and decision-making are important in many meetings, although always consider how much of these responsibilities you can give to the group, which typically depends on their experience and the seriousness of the issue. Meetings which involve people and encourage participation and responsibility are more constructive than meetings in which the leader tells, instructs and makes all the decisions, which is not a particularly productive style of leadership. Holding meetings is an increasingly expensive activity, hence the need to run meetings well. Badly run meetings waste time, money, resources, and are worse than having no meetings at all.
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03/11/2012 12:36 p.m.
meetings, how to run corporate meetings, and planning meetings
The need to run effective meetings is more intense than ever in modern times, given ever-increasing pressures on people's time, and the fact that people are rarely now based in the same location, due to mobile working and progressively 'globalised' teams and organisational structures. New technology provides several alternatives to the conventional face-to-face meeting around a table, for example phone and video-conferencing, increasingly mobile and web-based. These 'virtual meeting' methods save time and money, but given the advantages of physical face-to-face communications (see the Mehrabian theory) there will always be a trade-off between the efficiencies of 'virtual meetings' (phone and video-conferencing notably) and the imperfections of remote communications methods (notably the inability to convey body language effectively via video conferencing, and the inability to convey body language and facial expressions by phone communications). Accordingly, choose meeting methods that are appropriate for the situation. Explore other options such as telephone conferencing and video conferencing before deciding that a physical meeting is required, and decide what sort of meeting is appropriate for the situation. Subject to obvious adaptations and restrictions, the...