TO:HUGH MCCAULEY, COO
SUBJECT:HR INTEGRATION PROJECT APPROVAL
HR INTEGRATION PROJECT
Mr. McCauley, the new HR system will utilize existing applications in use today combined into a single integrated system. The project has been rescheduled for a six-month release. It should be available by the second quarter of next year.
When completed, the project will define the business requirements for the development of the HR system and create a detailed project plan that provides a list of all the tasks, resources, schedule, and budget requirements for project completion.
The project will be managed using a modified waterfall technique. In this approach, the initial two phases of the project will be fully defined and approved before starting to work on the subsequent phases. System documentation will begin and continue through the design, development, and installation of the system. The Project Management team will provide weekly status reports to the project sponsor so that real time corrections can be accomplished. Once the project sponsor has determined that each phase has met its purpose and provided the required approval, the next phase can begin.
The stakeholders of this project will include the project sponsor, project manager, and representatives from human resources, the IT department, and accounting. You will be considered the Project Sponsor who will review and approve the completion of each phase of the project and I, Bob Havens am the Project Manager.
The following is a list of the phases, the tasks involved in, the estimated duration of, and brief description of each phase.
Define Problem (11 days)
The business case and proposed solution are examined to verify that they are appropriately defined, as well as address the organizational requirements and needs.
Perform feasibility study (6 days)
A feasibility study will be performed by the project team. A Schedule, Economic, Technical, and Operational assessment report will be produced from this study.
Current System Assessment (16 days)
The PM team will examine the existing system.
Prepare budget (2 days).
The proposed budget will be prepared by the PM team and provided to the project sponsor for approval.
Requirements approval (3 days)
The initial concept of the project is approved by the project sponsor. Three days are given for the approval process so that any adjustments to proposed schedule, budget, or scope can be re-evaluated and made.
Funding approval (1 day)
Project Sponsor reviews any funding changes. Approves presented funding for project.
This phase will build on the work performed during the project planning and problem definition phases. It will result in a translation of the functional requirements into a complete technical solution. The completion of system design marks the point in the project at which the Specification Document and Approval plan can be uses for all future project phases.
Implementation and Testing (30 days)
This phase will build on the work performed during the phases preceding. These tasks focus on system validation by those who will ultimately use the system to execute their daily processes. In addition to confirming the system meets functional expectations; the implementation activities validate all aspects of development, testing, data conversion, and installation of the system in a production mode. Two weeks is given to the software test team to completely analyze and check code for errors. All possible scenarios will be explored. All significant errors will be documented and reported to the PM team for correction action. Actions include adding to the post-installation modification list and immediate correction by the software development team.
Design approval - Hugh McCauley
Deliverables – Detail design report, revised requirement report (includes changes to technical, cost/benefit, and project plan), user...