Sophisticated system based on a relational database The accounts manager has showed a need for a database that captures information about the customer and contracts and automatically alerts when certain level of stock is a needed to reorder.
Computer based price list and stock details This is helpful to have information available to both the store and the office staff so that the access to price list and stock details is all automatic and the need for store man to go in the warehouse and check the stock will not be required which will save time and increase efficiency.
The picture itself: Rich Picture
To summarise the above problem a Rich Picture is illustrated below that will look into the problem areas and assist JTS to confirm the consultant’s understanding of the problem and illustrate
fundamentals of the situation and clarify their thinking and decision making. An analysis of the rich picture will help the process of from “thinking about the problem situation” to “thinking about what can be done about” the problem situation. Figure below represents a rich picture for Jackson’s Timber Suppliers highlighting the existing systems and how it works illustrating the problem areas. The Analysis of the existing system was requested by the Managing Director of the company. This is the top post of the organisation. He felt that perhaps it is the time the organisation should move with the times and automate the parts of their business and want to make best use of available technology. However, he doesn’t want to spend too much in the system therefore looking for the solution that is compatible with the existing automated account system at no extra expense. The current system involved activities that captured customer details, order details, stock control and deliveries part of the organisation. It was established that most of these activities were actually captured manually and the information each department held was inconsistent and was dependent on manual update of the data for example stock information.
Money Transfer Bank
I don’t want to lose human touch I don’t want to spend extra money Managing Director
Key – in this picture
Our Accounts System works well
Need centralised database for customer information
Ask for detail order
Thoughts / concern
Accounts Clerk I don’t know when to order stock Data flow / Relationship
Customer database Customer Account Information
Delivery note / invoice
Need system to store customer details
Wait for stock list
Updating stock list is time consuming
Price and stock list update / sales docket Sales Docket Customer Invoice
We need Computer to check stock Store Man
Cashier Controlling body / person
I don’t want to lose human touch
Make the bill
Order Docket Out of stock Sales Docket
I don’t know if product is available in store
I don’t have accurate price list and stock info
How can I get better service?
Pay and take away
In the picture above, the problem-owner is the Managing Director of Jackson’s Timber Supplies Ltd. It is known that with the existing competition in the market it is important for JTS to survive and therefore the main aim of the company is to provide efficient service to the customer and continue to maintain their reputation in the market and among their customers. It is consequently interpreted that concern for the JTS customer’s is to get better and efficient service as shown in...