Rfp Baderman Island Resort

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Introduction

The Baderman Island Resort which is managed by Boardman Management Group consists of three hotels and a convention center, four restaurants, two gift shops, a pro shop and a spa. All systems within this organization need to have the same word processing software incorporated to include the operating system.

Each business entity for the Baderman Island Resort was opened at different times and even though they started out with up-to-date computer hardware and software, upgrades of equipment and software have not been uniform. There are three different operating systems which are Windows 98, Windows 2000, and Windows XP. They are also utilizing Word 97, Word 2000, and Word XP as their word processing software.

It has become essential that all of our business entities be integrated into a single technology platform using a common operating system and common word processing software.

Hereinafter, Baderman Island Resort will be referred to as “Baderman” as a matter of convenience and reporting.

Statement of Purpose

The purpose of this document is to solicit proposals for supplying an operating system and common word processing software solution to Baderman. This solution is intended to form the basis for all future operating systems and word processing software within Baderman. All existing systems within Baderman will be replaced by the selected operating system and word processing software.

The current system(s) and software in use by Baderman are failing to meet the business needs of the organization in the following areas:

1.Currently have three different operating systems (Windows 98, Windows 2000, Windows XP). 2.Currently have three different word processing software (Word 97, Word 2000, Word XP). 3.

Our primary objectives in implementing a new operating system and word processing software are as follows:

1.Upgrading the system will provide software applications and an operating system that integrates all systems within the organization. 2.Installation of the same version of word processing application incorporates an Office Support System for Baderman. 3.The Office Support System allows employees to share the information and documents across the network. 4.Improve operational efficiencies throughout the organization. 5.Reduce overall operational costs.

Based upon a preliminary review, we have selected your organization to receive this formal Request for Proposal (RFP). We are asking that you submit a formal proposal, using the forms provided, which addresses the costs for the procurement and implementation of software from your organization. We have specifically defined certain “structural” items within this RFP. These include items such as hardware configuration, operating system environment, and telecommunications infrastructure. This has been done solely to provide an “apples to apples” cost comparison between the various suppliers. Although the actual operating environment may ultimately differ significantly based upon the specific recommendations of the selected supplier, we ask that you quote the listed configuration explicitly.

Existing Environment

Baderman is an all inclusive resort consisting of three hotels, and a convention center, four restaurants, two gift shops, a pro shop and spa. The present and anticipated growth of Baderman and the complexity of the organization’s current system requires updating. In reviewing existing data it was determined that a problem occurred in the past where all devices were not simultaneously upgraded. Baderman facilities include the following:

Baderman Main Hotel,
The Tenney,
Melancon Convention Center and Hotel
The Baderman Island Café
The Morgan Bistro
The Beverly Café
The Kayfé
The Tenney @ Night
Baderman Island Oasis Spa

Supplier Requirements & Instructions
Information is to be provided for all sections within this document as defined within each section. On the attached spreadsheet,...
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