Reporting of Meeting ( Minutes of a Meeting)

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REPORTING OF MINUTES

WHAT ARE MINUTES?

Minutes are a brief authentic record of decision taken at a committee, board or other formal meetings. It attempts to record on paper what went on at a meeting and especially to know what was decided by the members.

MAIN COMPONENTS OF MINUTES

• Date, time and venue of the meeting
• Names of the chairperson/ president and secretary • Names of those present at the meeting including special invitees, if any. • Letters by the members expressing regret for their absence, if any • List of resolutions made by the members.

WHY MINUTES?

• To help the members in the committee to know what happened in the previous meeting • To give information to the members who are absent • To circulate the copy of minutes among the members • To keep the record for future reference.

EXAMPLE OF MINUTES OF A MEETING.

SEKOLAH KEBANGSAAN .........................
JALAN ...................., KUALA LUMPUR

Minutes Of The English Panel Third Meeting
Bil: 03 Year 2010

Date: 26 July 2010
Venue: Meeting Room
Time: 1.00 p.m
Day: Monday

Attendance :

1) Miss X
2) Mrs. Y
3) Mr. Z
4) Mrs. M
5) Mrs. P

Agenda

1. Chairperson’s Speech

1. Miss X as the chairperson thanked all the English teachers for their attendance..

Action : Chairperson

2. Approval of the previous meeting

1. Mrs. Y suggested that the previous minutes to be approved and Mr. Z seconded this.

3. Arising Matter

1. No matters arising

4. Current issue / Agenda

1. Formative 1 analysis – Miss X stated the results of PKSR 1 exam. Below is the overall results of PKSR 1 exam:-

|Year |% passed |% failed | | | | | |‘A’...
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