Report on Communication

Topics: Project management, Management, Project manager Pages: 13 (3537 words) Published: January 18, 2013
Module 4 – Phase 3 – Performing the Project
Baseline plan as basis for all activities
The project organizational structure
Competencies of key players
Coordination of activities
Project monitoring and control
Feedback mechanisms
Corrective actions


"Managers do things right. Leaders do the right thing."
  Peter Drucker

Baseline plan as basis for all activities

A baseline is a reference that is being used as a base for future measurement. In Project Management, the term baseline refers to an accepted and approved project plan. A project baseline is a must for a project manager to monitor and evaluate the success of a project. Without it there is no possibility to compare the current status of the project with the initial estimated one. Once the project plan gets approved the manager should save it as a baseline plan. For a project there can be saved multiple baselines depending on the project size and how often the project plan changes. Ideally, once the project baseline is created it should not be changed anymore. However, it is sometimes inevitable to adjust it due to a new requirement that implies a major change to scope or cost. Also in rare cases the project was not well scheduled in the initial phase. In these cases the best solution is to keep the initial baseline and to save the adjusted schedule as a new baseline. This way there will be several interim baselines that can be used to remember the potentially bad project management or the team members that did not deliver as promised.

Types of project baselines

Since a project baseline includes many data from a project it is difficult to manage it as a whole and usually it is broken into several parts. This makes the complexity of baseline management easier to deal with. Project baselines generally include: • Scope baseline – the technical, physical and functional requirements for deliverable products

• Schedule baseline – the project schedule and all of the elements supporting the schedule

• Cost/Budget baseline – an approved budget usually in a time distribution format used to estimate, monitor, and control overall cost performance on the project

• Quality/Risk baseline – the set of known possible changes (uncertainties) that could impact the performance of the project

The project organizational structure

An organizational structure is a framework of policies and procedures companies use to break their organization into manageable groups. This process involves setting specific job responsibilities, creating a line of authority for managers and creating a decision structure for major business issues or opportunities. A project-style organizational structure is a form companies used based on their functional operations.

Sample Organizational Chart

In this simple chart, the relationship between the Construction Manager and the Owner/Client is obvious. No matter how large the project, there must be a bona fide relationship between the owner and the CM that shows that the construction manager was operating in the Owner’s best interest.


What is a competency?
A combination of the experience, knowledge
and understanding, skills and abilities that a
person brings to a job.

These are the competencies that a project manager needs to understand in order to operate in the environment effectively. These competencies should be considered in tandem with the management and technical competencies listed below. BUSINESS INVIRONMENT

Business Literacy—Ability to understand the line of business or company, to take the business vision and translate it into the project vision. Corporate Procedures & Tools—Ability to understand established policies and procedures and...
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