Registrar Sample Letter to Student

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University of Victoria
Undergraduate Admissions and Records
P.O. Box 3025, Stn CSC, Victoria, B.C., V8W 3P2 Phone (250)721-8135, Fax (250)721-6225

Date: Student #: SAMPLE LETTER #4: ACCUMULATED FAILS For information only, to assist student in avoiding assignment of additional failing grades. Issued once 5 failing grades (E/F/N) assigned in course of UVic studies. Dear Student

FOR INFORMATION ONLY ACCUMULATED FAILING GRADES Faculty: This letter is being sent to you on behalf of the Dean of your Faculty. This notice carries no academic penalty. A review of your UVic undergraduate records shows that you had accumulated five (5) or more failing grades over the course of your undergraduate studies at UVic (you may not have been assigned a failing grade in the current session). As your sessional gpa is adversely affected by any failing grades and as a low sessional gpa may cause you to become ineligible to continue your studies and be asked to withdraw from UVic (please see the sections under STANDING and WITHDRAWAL in the University Calendar) this letter is being sent to you for information only to help you avoid these possibilities. Please consider the following suggestions: 1. Choose your courses carefully 2. Avoid overloading yourself: be aware of your personal time commitment 3. Monitor your academic progress carefully on an on-going basis, being mindful of academic drop deadlines 4. Check with your department Undergraduate Advisor about course selection or to see if supplementary tutoring is available for particular problem courses 5. Talk with a Faculty Academic Advisor or the Assistant Dean to review your program/degree selection if necessary 6. Consult Counselling Services if you require assistance with your study skills Best wishes for success in your future studies. Undergraduate Records University of Victoria FW

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