Records Retention Policy at Sarah Lawrence College
Records Retention Policy Effective Date: 6/25/2009 Page 1 of 21
Records Retention Policy at Sarah Lawrence College
Table of Contents I. Purpose and Scope II. College Archives III. Definitions IV. Policy V. Procedures VI. General Retention Schedule VII. Addendum I. Purpose and Scope This policy and procedure provides for the systematic review, retention and destruction of documents received or created in the transaction of Sarah Lawrence College (“College”) business. The policy is designed to ensure compliance with federal and state laws and regulations, to eliminate accidental or innocent document destruction of records and to facilitate College operations by promoting efficiency and reducing unnecessary storage of documents. Approved by Senior Staff, this policy applies to all records of the College and is managed and implemented by the College Archives in consultation with the Vice President for Finance and Planning. Sarah Lawrence College retains and preserves vital records of its business and operations to preserve an historical record of the College, to ensure current and future operations, and to comply with its legal obligations. This policy and procedure applies to all College employees and faculty. II. College Archives The College Archives oversees the preservation and availability of official records of Sarah Lawrence College, an authority given to it in 1997 by the Board of Trustees. The College Archives acts as a central entity for the storage of records that have long-term value as well as those records deemed of permanent and, therefore, archival value to the College. Records that have been placed in the College Archives for permanent retention will be open for users according to the policies of the College Archives and within the discretion of the Archives staff. For more information, see the College Archives Access Policy (Attachment A). III. Definitions A. Record A record is anything containing information reflecting College educational and
Records Retention Policy at Sarah Lawrence College
Table of Contents I. Purpose and Scope II. College Archives III. Definitions IV. Policy V. Procedures VI. General Retention Schedule VII. Addendum I. Purpose and Scope This policy and procedure provides for the systematic review, retention and destruction of documents received or created in the transaction of Sarah Lawrence College (“College”) business. The policy is designed to ensure compliance with federal and state laws and regulations, to eliminate accidental or innocent document destruction of records and to facilitate College operations by promoting efficiency and reducing unnecessary storage of documents. Approved by Senior Staff, this policy applies to all records of the College and is managed and implemented by the College Archives in consultation with the Vice President for Finance and Planning. Sarah Lawrence College retains and preserves vital records of its business and operations to preserve an historical record of the College, to ensure current and future operations, and to comply with its legal obligations. This policy and procedure applies to all College employees and faculty. II. College Archives The College Archives oversees the preservation and availability of official records of Sarah Lawrence College, an authority given to it in 1997 by the Board of Trustees. The College Archives acts as a central entity for the storage of records that have long-term value as well as those records deemed of permanent and, therefore, archival value to the College. Records that have been placed in the College Archives for permanent retention will be open for users according to the policies of the College Archives and within the discretion of the Archives staff. For more information, see the College Archives Access Policy (Attachment A). III. Definitions A. Record A record is anything containing information reflecting College educational and