Records Management

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• record management Essay

  ... SCHOOL OF INFORMATION SCIENCES COURSE TITLE: ADVANCED ARCHIVES MANAGEMENT COURSE CODE: TASK Discuss the challenges that a national archival institution is likely to face in managing archives in digital formats and suggest possible solutions. PRESENTED PRESENTED DATE: MAY 2014 INTRODUCTION Advances in technology have seen the application of information and communication technologies in almost every sphere of life. In information management, this application has seen the digitization on many archival collections. The digitization of archival collections however offers opportunities as well as challenges. This paper aims at examining the challenges of managing archives in digital formats with a view to recommending the way forward. According to IRMT (2009), archives are records, usually but not necessarily non-current records, of enduring value selected for permanent preservation. Archives will normally be preserved in an archival repository, which is managed by an archival institution. An archival institution on the other hand is the agency responsible for selecting, acquiring, preserving, and making available archives. The main activities carried out by archival institutions include the following (IRMT, 1999).  Accessioning  Arrangement  Description  Reference services  Outreach APPLICATION OF ICTs IN THE MANAGEMENT OF ARCHIVES In the last decade,...

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• Records Management System Essay

  ...STI College Fairview RECORDS MANAGEMENT SYSTEM FOR JAT GENERAL MERCHANDISE A Project Presented to The Faculty of STI College Fairview In Partial Fulfillment Of the requirements for the Degree of Diploma in Information Technology By Arancon, Januel Cabuso, Rafael G. Sianghio, Ana Erica C. Project Adviser September 2010 STI College Fairview INSTRUCTOR’S RECOMMENDATION SHEET This Proposed Computerized Record Management System entitled Records Management System for JAT General Merchandise Presented to The Faculty of STI College Fairview By Arancon, Januel Cabuso, Rafael G. Sianghio, Ana Erica C. And submitted in partial fulfillment of the requirements of the Diploma in Information Technology degree has been examined and is hereby recommended for acceptance and approval Mrs. Karen Joyce Ison Instructor September 2010 STI College Fairview PANEL’S APPROVAL SHEET This Proposed Computerized Records Management System entitled Records Management System for JAT General Merchandise developed by: Arancon, Januel Cabuso, Rafael G. Sianghio, Ana Erica C. after having been presented is hereby approved by the following members of the panel Panelist Panelist Instructor September 2010 STI College Fairview...

  1254  Words | 10  Pages

• Essay about Computerized Record System

  ...organization in order to achieve computer advantage. O’Brien (1990) states that the management of rapidly changing technology is important to any organization. Information technology changes swiftly and dramatically and is expected to continue into the future. Developments will continue to have a major impact on the operations, costs, and management work and computerization of many organizations. Computer system has played an important role in monitoring the volume of work, which takes place everyday in almost all offices. This easy way of doing everything, such as keeping and retrieving records would not be possible output appropriate information system and technology that will go user user. Computer systems have the bigger advantage to acquire a high level of system knowledge that will serve as a source of information in the modification of a system that used in specific task which lies in the amount of information a person will be able to extract. Software systems maintain enormous amounts of data and contain functional tasks that most users realize. The end result in accuracy improvement will be directly related to the efforts put forth to achieve user. Student records are technically important. These records must be accurate, specific and organized. User is a written tool of communication used by the personnel of an office in the efficient and effective management of...

  4523  Words | 19  Pages

• Record Keeping System Essay

  ...Building Record-Keeping Systems: Archivists Are Not Alone on the Wild Frontier MARGARET HEDSTROM* RBSUMB Des recherches rCcentes dans le domaine des documents Clectroniquesont mis de I'avant des propositions et Ctabli des modkles en vue d'inclure des fonctions et des procCdures de contr6le de I'information au sein de systkmes informatiques pour s'assurer de I'authenticitC et de I'intCgritC des documents. Cet article passe en revue plusieurs projets de gestion des documents informatiques men& par des archivistes et examine ensuite des progrks rCcents en matikre de sCcuritC des rCseaux et d'authentification sur la base des recherches rCalisCes h I'extCrieur de la communautt5 archivistique. Mettant I'accent principalement sur le dCveloppement de a systkmes sCcurisCs n (trusted systems) destints h soutenir le commerce Clectronique et la publication numCrique, I'article Cvalue diverses mCthodologies alternatives offrant des solutions partielles aux prCoccupations en matikre de gestion des documents informatiques. I1 montre en quoi les mCthodologies employCes pour le dCveloppement de systkmes sCcurisCs sont compatibles avec les objectifs archivistiques et soulkve certaines prCoccupations en matitre de prkservation et d'accessibilitC h long terme. ABSTRACT Recent research on electronic records has produced proposals and models for adding functionality and procedural controls to information systems so that systems can protect the authenticity and...

  11188  Words | 35  Pages

• Records Retention Policy at Sarah Lawrence College Essay

  ...Records Retention Policy Effective Date: 6/25/2009 Page 1 of 21 Records Retention Policy at Sarah Lawrence College Table of Contents I. Purpose and Scope II. College Archives III. Definitions IV. Policy V. Procedures VI. General Retention Schedule VII. Addendum I. Purpose and Scope This policy and procedure provides for the systematic review, retention and destruction of documents received or created in the transaction of Sarah Lawrence College (“College”) business. The policy is designed to ensure compliance with federal and state laws and regulations, to eliminate accidental or innocent document destruction of records and to facilitate College operations by promoting efficiency and reducing unnecessary storage of documents. Approved by Senior Staff, this policy applies to all records of the College and is managed and implemented by the College Archives in consultation with the Vice President for Finance and Planning. Sarah Lawrence College retains and preserves vital records of its business and operations to preserve an historical record of the College, to ensure current and future operations, and to comply with its legal obligations. This policy and procedure applies to all College employees and faculty. II. College Archives The College Archives oversees the preservation and availability of official records of Sarah Lawrence College, an authority given to it in 1997 by...

  6474  Words | 24  Pages

• Challenges of Electronic Records Management Program Essay

  ...Challenges of Electronic Records Management Program With information technology being popularizes, many organizations start to change handwritten or paper-based record to electronic record and build up their electronic record management system. Electronic record management system can help end user to search useful records easier and convenience. But some organizations has not well prepare the electronic record management system, so have many problem was come out. Therefore, we design the system need to consider many issues when using the system, now we are going to discuss some cases and solutions about this topic. Email with attachments is the lower cost way to keep records. For example: order confirmation, quotation, invoice……etc. Many small organizations may not have a faultless email filing plan, they just provide email account which is using POP3 to receive email from SMTP server, even they won’t keep any copy on server if make sure the mail already transmitted to user’s PC. User can print out the hard copy if they think it is a record or they can press delete button on any mail they think it is not useful. But this method have some issues need to beware, if user just pressed the wrong button on some mail, then this mail will not be found anymore. Because we have not any...

  1011  Words | 3  Pages

• Records Management Essay

  ...Both ministry of Education and school generates information on a daily business that plays a role in the daily operation of an institute that are referred to as records. This information generated is also use for projecting and planning purposes. (Managing records at school level). Managing and organization student’s records into a cohesive and efficient might seem like an impossible task, but it depends how much effort is placed in it, that makes it possible. School that properly manages their records meets its legislation responsibilities, aids its administrative processes and ensures that records are stored when needed and destroyed when permissible. As a result, all schools should have records management system in place. Having already note that records are information, there are ten categories of information. Firstly, Action information which would be files that requires immediate response. In an institution, this information would be letters and request transfers. More than likely, action information is one that will benefit the institution so it should be brought to attention very quickly. Therefore, it is normally requested that action information be marked with an urgent sticker. Non- Action information is another category of information. Unlike Action information, Non-Action information is the type that does not require immediate action, but they do...

  1612  Words | 5  Pages

• Notes Controlling Record Essay

  ...Managing Records in Records Centres Key Activities in Records and Archives Management * implementing and maintaining preservation measures * developing and testing emergency plans to protect records * controlled temperature and humidity * controlled lighting * adequate shelving for all records * adequate storage containers, such as boxes and file folders * secure access to storage areas to prevent loss or damage to records Organising and controlling records in the office environment Managing Archive THE STEPS INVOLVED IN ORGANISING AND CONTROLLING CURRENT RECORDS * Analysing and restructuring records systems * Maintaining records systems * Developing and implementing classification systems * Developing and implementing records schedules * Appraising records and retaining those with continuing value while disposing of non-current records. * Developing and maintaining offsite facilities * Transferring, storing and retrieving records according to disposal schedules * Disposing of archival or obsolete records. * acquiring and receiving archives * appraising records according to the appropriate disposal schedule...

  420  Words | 3  Pages