Purpose and Importance of Business Communication

Only available on StudyMode
  • Download(s) : 420
  • Published : March 26, 2013
Open Document
Text Preview
B
USINESS
C
OMMUNICATION
:
A
N
I
NTRODUCTION
1.1 I
NTRODUCTION
1.2 R
OLE
OF
C
OMMUNICATION
IN
B
USINESS
1.3 D
EFINITIONS
OF
C
OMMUNICATION
1.4 P
URPOSE
OF
C
OMMUNICATION
1.5 T
HE
C
OMMUNICATION
S
ITUATION
1.6 T
HE
C
OMMUNICATION
P
ROCESS
/C
YCLE
1.1 INTRODUCTION
The word “communication” derived from the Latin word ‘communicare’ that means to impart, to participate, to share or to make common. It is a process of exchange of facts, ideas, opinions and as a means that individual or organization share meaning and understanding with one another. In other words, it is a transmission and interacting the facts, ideas, opinion, feeling and attitudes. It is the ability of mankind to communicate across barriers and beyond boundaries that has ushered the progress of mankind. It is the ability of fostering speedy and effective communication around the world that has shrunk the world and made ‘globalization’ a reality. Communication had a vital role to play in ensuring that people belonging to a particular country or a culture or linguistic group interact with and relate to people belonging to other countries or culture or linguistic group. Communication adds meaning to human life. It helps to build relationship and fosters love and understanding. It enriches our knowledge of the universe and makes living worthwhile. 1.2 ROLE OF COMMUNICATION IN BUSINESS

The term business communication is used for all messages that we send and receive for official purpose like running a business, managing an organization, conducting the formal affairs of a voluntary organization and so on. Business communication is marked by formality as against personal and social communication.

The success of any business to a large extent depends on efficient and effective communication. It takes place among business entities, in market and market places, within organizations and between various group of employees, owners and employees, buyers and sellers, service providers and customers, sales persons and prospects and also between people within the organization and the press 2

/
Business Communication
■ ■ ■■ ■ ■
■ ■ ■■ ■ ■
■ ■ ■
persons. All such communication impacts business. Done with care, such communication can promote business interests. Otherwise, it will portray the organization in poor light and may adversely affect the business interest.

Communication is the life blood of any organization and its main purpose is to effect change to influence action. In any organization the main problem is of maintaining effective communication process. The management problem generally results in poor communication. Serious mistakes are made because orders are misunderstood. The basic problem in communication is that the meaning which is actually understood may not be what the other intended to send. It must be realised that the speaker and the listener are two separate individuals having their own limitations and number of things may happen to distort the message that pass between them. When people within the organization communicate with each other, it is internal communication. They do so to work as a team and realise the common goals. It could be official or unofficial. Modes of internal communication include face-to-face and written communication. Memos, reports, office order, circular, fax, video conferencing, meeting etc. are the examples of internal communication. When people in the organization communicate with anyone outside the organization it is called external communication. These people may be clients or customers, dealers or distributors, media, government, general public etc. are the examples of external communication. •

Communication is the life blood of the business. No business can develop in the absence of effective communication system.

Communication is the mortar that holds an organization together, whatever its business or its size.

When people within the organization communicate with each...
tracking img