Proposals and Report
Communication Skills Part 12
Reports and Proposals
Reports
Reports are prepared after some task is given and it is completed. Report includes all the details of how the work was done and it is also a declaration that the work is done. A report can be as small as one sentence and it can be as big as several hundred pages. When a staff tells his boss, ‘the job is done.’ This is also an example of report. In every organization hundreds of reports are prepared and submitted. A sales performance report, financial performance report, manpower requirement report, materials requirements report, annual report, report on completion of some event; are some of very common examples of reports. There are four main types of reports –
1. Status Reports
These reports give information on the state of affairs of some events or activities. The user may or may not take any action on this.
2. Decision Reports
These reports are used by the users for making some decisions. If we read in the news papers that the petrol prices have gone by Rs 5/ then this is a report. Those who do not have any vehicles, for them this is only a piece of information. But people having vehicles may decide to reduce the usage of their vehicles because of this price rise. Thus for the first category this is a status report and for the second category this is a decision report.
3. One Time Reports
Reports which are generated very occasionally are called one time reports. It is not certain if such reports will be generated again.
4. Periodic Reports
These reports are generated at a certain intervals, viz. every week or month or quarter etc. They are concerned with such activities that require regular reporting.
Format or Structure of Reports
Different reports may take different formats but there is a general format which is used for most of the reports. Little modifications may be required in this standard format to suit some specific reports. This format is usually applicable for reports which
Reports and Proposals
Reports
Reports are prepared after some task is given and it is completed. Report includes all the details of how the work was done and it is also a declaration that the work is done. A report can be as small as one sentence and it can be as big as several hundred pages. When a staff tells his boss, ‘the job is done.’ This is also an example of report. In every organization hundreds of reports are prepared and submitted. A sales performance report, financial performance report, manpower requirement report, materials requirements report, annual report, report on completion of some event; are some of very common examples of reports. There are four main types of reports –
1. Status Reports
These reports give information on the state of affairs of some events or activities. The user may or may not take any action on this.
2. Decision Reports
These reports are used by the users for making some decisions. If we read in the news papers that the petrol prices have gone by Rs 5/ then this is a report. Those who do not have any vehicles, for them this is only a piece of information. But people having vehicles may decide to reduce the usage of their vehicles because of this price rise. Thus for the first category this is a status report and for the second category this is a decision report.
3. One Time Reports
Reports which are generated very occasionally are called one time reports. It is not certain if such reports will be generated again.
4. Periodic Reports
These reports are generated at a certain intervals, viz. every week or month or quarter etc. They are concerned with such activities that require regular reporting.
Format or Structure of Reports
Different reports may take different formats but there is a general format which is used for most of the reports. Little modifications may be required in this standard format to suit some specific reports. This format is usually applicable for reports which