Proposal Templete

Topics: Project management, Work breakdown structure, ISO 9000 Pages: 8 (1376 words) Published: March 14, 2013
Industrial Project Management (IEIM6004) Proposal Template

Industrial Project Management IEIM 6004

Proposal Template


Industrial Project Management (IEIM6004) Proposal Template


Cover Page

Reference No: 012345

Title: ABC System
Proposal to the Buying Agency of XYZ Company Contract Reference: 012345

An attractive illustration Date: Company Logo/ Name


Industrial Project Management (IEIM6004) Proposal Template

2. Title:

Proposal Details ABC System XYZ Company 012345 Restricted – Commercial This proposal is submitted by AAA company plc in response to the Invitation to Tender issued by the Buying Agency of XYZ Company dated 9 September 1999. It may not be used for any other purposes, reproduced in whole or in part, nor passed to any organisation or person without the specific permission in writing of the Commercial Manager, AAA plc. 90 days

Customer: Customer Reference: Confidentiality, Copyright and reproduction

Validity: File Reference: Reference Number::

Own company name and address, telephone, fax and email, etc. AAA Company is certified to ISO 9001 Proposal Manager: Approved by:


Industrial Project Management (IEIM6004) Proposal Template


Executive Summary

A brief and focus description of the overall proposal, highlighting the theme, the company, the project team, their strengths, track record, the solution, deliverables, key advantages and features that distinguished from competitors. For example:

AAA Company has great pleasure in submitting a proposal to the Buying Agency in response to the Tender … AAA Company will provide a multi-disciplinary team with expertise in each of the areas critical to the success of … We have skill in areas … We have clear understanding of the requirement set out by … and our own ability to provide effective Project Management to offer a complete solution which will meet customer’s requirements, and will provide means of achieving major cost savings … We will integrate proven technologies to … The design will be based on modular approach … The proposed solution by AAA Company uses a combination of tried and tested sub-systems … AAA Company is therefore confident that the proposed approach will provide a reliable and efficient system, which will significant improve …., on a timescale and to within a budget that can be agreed and achieved.


Industrial Project Management (IEIM6004) Proposal Template



Introduction • Understanding of requirement • Specific approach to meeting the requirement • Specification compliance matrix Technical Proposal • Introduction • Goals • Approach • Scope • Detail description of supply • System performance criteria • Standards • Maintenance • Training programme • Dependencies and technical risks Management Proposal • Management arrangement • Work package description • Programme • Quality management • Safety management Commercial Proposal • Introduction • Price • Payment schedule • Delivery • Terms and conditions • Returnable schedule Appendix • QA certificates • CV of major project team members • Major equipment specification and data sheets


Industrial Project Management (IEIM6004) Proposal Template

Understanding of Requirement • An analysis of the current situation • To demonstrate to customer that company has good understanding of the situation • Provide justification to the solution Approach to Meet the Requirement • The solution • Its characteristics, strength, benefits, novelty, … • What is the solution? • What is the system consisting of? • The overall design • The major deliverables Specification Compliance Matrix To cross reference the requirement define by the customer specification set out in the RFP or ITT to the proposed solution. For example: Customer Spec. Para No. 1. 1.1 1.2 Contents Introduction Basis of tender Installation Comments Compliance

AAA understands that the tender is issued by … The proposed site at XXX has...
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