Project Monitoring and Control

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Malte Foegen

Project Management
08 – Project Monitoring and Control

IT M a t u r i t y

Services

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Project Monitoring and Control Overview

For student use only

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© 2007 wibas IT Maturity Services GmbH

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Provide understanding of the project’s progress so that appropriate corrective actions can be taken when the project’s performance deviates significantly from the plan.

Monitor Project against the Plan (SG 1)

Manage Corrective Actions to Closure (SG 2)

Project Planning

Project-Plans

For student use only

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© 2007 wibas IT Maturity Services GmbH

Actual performance and progress of the project are monitored against the project plan. Monitor Project against the Plan (SG 1) Monitor Project Planning Parameters (SP 1.1)

Monitor Commitments (SP 1.2)

Monitor Project Risks (SP 1.3)

Monitor Data Management (SP 1.4)

Monitor Stakeholder Involvement (SP 1.5)

Conduct Progress Reviews (SP 1.6)

Conduct Milestones Reviews (SP 1.7)

Project Planning
For student use only

Project-Plans
-4© 2007 wibas IT Maturity Services GmbH

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Typical WP for Monitoring the Project against the Plan
Monitor Project against the Plan (SG 1) SP 1.1 Monitor Project Planning Parameters 1. Records of project performance 2. Records of significant deviations SP 1.5 Monitor Stakeholder Involvement 1. Records of stakeholder involvement SP 1.7 Conduct Milestones Reviews 1. Documented milestone reviews results SP 1.6 Conduct Progress Reviews 1. Documented project reviews results SP 1.2 Monitor Commitments 1. Records commitment reviews SP 1.3 Monitor Project Risks 1. Records of project risk monitoring SP 1.4 Monitor Data Management 1. Records of Data Management

Project Planning
For student use only

Project-Plans
-5© 2007 wibas IT Maturity Services GmbH

Corrective actions are managed to closure when the project’s performance or results deviate significantly from the plan. Manage Corrective Actions to Closure (SG 2)

Analyse Issues (SP 2.1)

Take Corrective Actions (SP 2.2) Manage Corrective Actions (SP 2.3)

Project-Plans
For student use only -6© 2007 wibas IT Maturity Services GmbH

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Typical WP for Managing Corrective Actions to Closure
Manage Corrective Actions to Closure (SG 2) SP 2.1 Analyse Issues 1. List of issues needing Corrective actions SP 2.2 Take Corrective Actions 1. Corrective actions plan SP 2.3 Manage Corrective Actions 1. Corrective actions results

Project-Plans
For student use only -7© 2007 wibas IT Maturity Services GmbH

Relationships between Project Planning (PP) and Project Monitoring and Control (PMC) Project Planning (PP) SP 1.2 Establish Estimates of Work Product and Task SP 1.4 Determine Estimates of Effort and Cost SP 2.1 Establish the Budget and Schedule SP 2.4 Plan for Project Resources SP 2.5 Plan for Needed Knowledge and Skills SP 2.7 Establish the Project Plan SP 1.1 Monitor Project Planning Parameters Time Plan (PP SP 2.1) Costs, Effort (PP SP 1.4) Attributes of the work results and Duties (PP SP 1.2) Resources (PP SP 2.4) Knowledge and Skills (PP SP 2.5) Project Monitoring and Control (PMC)

Plan & Track

Commitment Management Risk Management Data Management Stakeholder Involvement Issue Management For student use only

SG 3 / SP 3.3 Obtain Plan Commitment SP 2.2 Identify Project Risks SP 2.3 Plan for Data Management SP 2.6 Plan Stakeholder Involvement

SP 1.2 Monitor Commitments SP 1.3 Monitor Project Risiks SP 1.4 Monitor Data Management SP 1.5 Monitor Stakeholder Involvement SG 2 Manage Corrective Action to Closure

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© 2007 wibas IT Maturity Services GmbH

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Project Monitoring and Control is necessary to identify actions such that the project stays on track. Why do we do it?
Provide an understanding of the project's progress Take appropriate corrective actions Provide status information for all stakeholders

Advice and Guidance
Use defined measurements from Measurement and Analysis to monitor...
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