Project Management Wedding

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PROJECT DEFINITION AND ORGANIZATION

PROJECT MANAGEMENT MAIN ACTIVITIES

Project Management

1. Project Definition and Organization

2. Project Planning

3. Project Tracking

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

PROJECT MANAGEMENT MAIN ACTIVITIES

Project Management

1. Project Definition and Organization

2. Project Planning

3. Project Tracking

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

PROJECT DEFINITION

A

B
1. Define end state 2. Plan
The project team needs to see and share the vision of point B

3. Execute

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

PLAN/DO RATIOS
Without Project Management

Plan

Execute

With Project Management

Plan

Execute Benefit of Project Management
PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

PROJECT MANAGEMENT CHALLENTES

of clear objectives • unfeasible schedules • overloaded resources • changing and unclear priorities • poor communication channels • teamwork and conflict resolution • Not enough discipline during execution • Not aligned with company/department strategy or priorities • People’ talent: not the right people in the right place PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

• absence

PROJECT DEFINITION AND ORGANIZATION

PROJECT MANAGEMENT MAIN ACTIVITIES

Project Management

1. Project Definition and Organization

2. Project Planning

3. Project Tracking

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

1. PROJECT DEFINITION AND ORGANIZATION

1.1 Define the project
• Agree on the objectives, customer, deliverables and metrics of project success

1.2 Establish the project organization
• Set up Project Sponsor, Project Manager and team

1.3 Determine project procedures
• Review the project procedures and obtain approval

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

2. PROJECT PLANNING
2.1 Create the project Work Breakdown Structure (WBS)
• Break down the project in its work units

2.2 Create schedule
• Define the project activities network and their duration

2.3 Identify resources needs 2.4 Review project objectives
• With the constraints identified from previous steps, review the project feasibility and propose action to close the gaps (if needed)

2.5 Project risk analysis
• Identify project risk areas and develop contingency / mitigation plans

2.6 Obtain management approval
• Obtain approval to proceed with project implementation
PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

3. PROJECT TRACKING
3.1 Execute project tasks 3.2 Gather project status data
• Gather data from project status

3.3 Analyze discrepancies
• Review discrepancies between project plan and actual data

3.4 Propose actions
• According to discrepancies identify root causes, possible solutions and implement the best one

3.5 Close the project
• Officially close the project and do a “lessons learnt” session / document

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

PROJECT MANAGEMENT MAIN ACTIVITIES

Project Management

1. Project Definition and Organization

2. Project Planning

3. Project Tracking

PROEJCT MANAGEMENT FUNDAMENTALS I. Puig / C. Farre / C. Alvarez, 2012

PROJECT DEFINITION AND ORGANIZATION

1. PROJECT DEFINITION AND ORGANIZATION 1.1 DEFINE THE PROJECT objectives and purpose customer and users

WHY?

FOR WHOM?

MEASURES?
metrics of project success • related to expected results • related to the why • related to...
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