Project Management Infomaton System

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PROJECT MANAGEMENT INFORMATION SYSTEMS

Guidelines for Planning, Implementing, and Managing a DME Project Information System

Rodolfo Siles, 2004

CARE

DME-IS GUIDELINES

“Knowledge about how to treat such a simple ailment as diarrhea has existed for centuries but millions of children continue to die from it because their parents do not know how to save them….Fighting poverty requires a global strategy to share knowledge systematically and energetically and to ensure that people who need that knowledge get it on time”. The World Bank

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CARE

DME-IS GUIDELINES

Table of Contents

1. INTRODUCTION.................................................................... 6 1.1 Preface ................................................................... 6 1.2 Guidelines Overview ................................................. 9 1.3 Objective of the Guidelines ........................................ 9 1.4 Background ........................................................... 10 1.5 Systematize Before you Automatize .......................... 12 1.6 Audience ............................................................... 13 1.7 Structure of the Guidelines ...................................... 13 1.8 Keep it Simple! ...................................................... 14 2. DEFINING DME-IS .............................................................. 16 2.1 Definition of Project DME-IS ..................................... 16 2.2 Review of the Project Cycle in DME ........................... 17 2.3 The CARE International Project DME Standards........... 19 2.4 Characteristics of DME-IS ........................................ 19 2.5 DME-IS levels of Technology ................................... 20 2.6 Identifying a project’s MIS technology needs ............. 26 2.7 From Data to Information to Knowledge and Wisdom .. 29 3. FUNDAMENTALS OF DME-IS ............................................... 33 3.1 The Core Processes of DME-IS.................................. 33 3.2 Managing the Information Process ............................ 35 3.3 Depth of detail in DME-IS (keep it simple).................. 37 3.4 Log Frame and DME-IS ........................................... 37 3.5 DME-IS at the Project Level .................................... 44 3.6 DME-IS at the Country or Program Level................... 44 4. COMPONENTS OF DME-IS ................................................... 51 4.1 What we do ........................................................... 53 4.2 For Whom we do it ................................................. 62 4.3 By Whom we do it .................................................. 65 4.4 With whom we do it ................................................ 71 4.5 At what cost? ......................................................... 72 4.6 Where we do it? ..................................................... 77 4.7 How effective we are............................................... 80 5. INFORMATION ENVIROMENT ............................................. 83 5.1 Information Economics ............................................ 84 5.2 Information Dimensions .......................................... 85 5.3 Information Logistics............................................... 87 Page 3

CARE

DME-IS GUIDELINES

5.4 5.5 5.6 5.7 5.8 5.9 5.10

Information Staff.................................................... 88 Information Standards and Principles ........................ 90 Information Strategy .............................................. 92 Information Politics................................................. 93 Information Culture ................................................ 94 Information Governance .......................................... 96 Information Architecture......................................... 98

6. INFORMATION MANAGEMENT .......................................... 106 6.1 Defining Information Needs ................................... 108 6.2...
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