Introduction of Best Practices
A project is a temporary endeavour undertaken to create a unique product or service and must have a beginning and end. For any project to be successful, it is important to understand what the project is supposed to achieve and is gauged by two parameters, that the project be delivered on time, and within budget. Utilising project management best practices, tools and techniques I would recommend to the Information Technology Manager the following guidelines for implementing the Voice over IP system.
It is important to clearly identify and document the objectives and scope of the project, as the time spent properly planning the project will result in reduced cost and duration and increased quality over the life of the project. A technique known as SMART (specific, manageable, attainable, realistic and timely) can be utilized as a guideline for goal setting. In addition, managing scope is the most important activity required to control a project. Many project failures are caused by the project team working on major and minor deliverables that were not part of the original project definition or business requirements. Establishing who the stakeholders are will also be vital in ensuring their needs are met and their support given to the project.
Most projects fail due to poor definition, which can lead to the project being over budget and not completed on time. Therefore the project deliverables should be defined and documented in a clear and unambiguous way, for use by the persons who will produce them. A deliverable is a tangible and measurable result, outcome, or product that must be produced to complete a project or part of a project. Clarifying the deliverables before the project work begins can help ensure that the outcome of a project meets all the stakeholders' expectations and that the goals of the project are aligned with FundAccess’ goals. Planning the project inevitably follows and the plan demonstrates what is...
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