The PEP is the core document for the management of a project. It is a statement of policies and procedures defined by the project director, although usually developed by the project manager for the project sponsor/project director's approval. It sets out in a structured format the project scope, objectives and relative priorities. For non-construction projects see Project plan.
Fitness for purpose:
Does the PEP:
Include plans, procedures and control processes for project implementation and for monitoring and reporting progress? Define the role and responsibilities of all project participants, and is a means of ensuring that everyone understands, accepts and carries out their responsibilities? Set out the mechanisms for audit, review and feedback, by defining the reporting and meeting requirements, and, where appropriate, the criteria for independent external review? Suggested contents:
Much of a PEP will be standardised, but the standard will need to be modified to meet the particular circumstances of each project. A typical PEP might cover the items listed below, although some may appear under a number of headings with a cross reference system employed to avoid duplication:
Project definition and brief;
Roles, responsibilities and authorities;
Project cost plan and cost management procedures;
Risk and sensitivity analysis;
Contracting and procurement;
Administrative systems and procedures;
Safety and environmental issues, such as the construction design and management regulations; Quality assurance;
Post project evaluation.
The PEP will change as a project progresses through its design and construction stages. It should be a dynamic document regularly updated and referred to as a communication tool, as well as a control reference. Source information:
Project management briefing