Project Charter

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Practice Management System for EHR

For Dr. Jean Simmons

Project Charter

Review Draft
Approved by Project Team

Table of Content
Strategic vision3
Project Overview3
goals and objectives4
Project Scope5
Project Design Assumptions5
Time Line of Key Project Milestones7
Project Organization8
Team Members8
Project management10
Risks & Risk Management Approach10
Issue and Scope Management12
Communication Plan12

Strategic vision
The mission of the clinic is included here..

The project vision is to invest in people, business process improvements, technology infrastructure and new practice management system to provide operational stability and to support growth and relevant operational objectives for next 5 to 7 years. -------------------------------------------------

Project Overview
We are engaged in a procurement process for a new practice management system (EHR system) for our clinics and health centers. The new system will replace the current paper based system. This system has served us well but has several significant limitations. It has been recently concluded that further investment in the current paper based system should cease and an integrated EHR system from an established vendor be procured to replace it. We have also identified a need to develop the internal IS/IT resources required to manage and operate the new system.

The goals set for this project are to have a signed contract for new EHR system on a tightly controlled time line, and to have begun the process of building the internal capacity to successfully implement, manage, and operate the system into the future. We have engaged consultants to design and participate in a project to select EHR system and contract with a vendor in this time frame. To accomplish these goals, the project will require: * Commitment from project stakeholders including organizational management, clinic management, project team, and technology staff * The availability of resources (including significant staff time) to assure the completion of high quality deliverables by the consultants * A clinic project leader to handle the day to day communications and logistics * Rapid response and decision-making by stakeholders, executives, managers, and other project participants within their defined scopes of authority

The EHR system procurement project described in this proposal will include four distinct phases: Project Initiation, RFP Develop an HER system, System/Vendor Selection, and Vendor Contracting.

goals and objectives
Several high-level goals and objectives have been identified. These can also be considered guiding principles as the team moves though the system selection process.

* The EHR system must be "user friendly" to facilitate effective training and operations in a fast paced environment. The consultants will help clearly define “user friendly” so this requirement can be included in the RFP and objectively evaluated during the selection process.

* The EHR system must support the organizational goal of growth, having the capacity to scale up to 20 clinics.

* The EHR system must facilitate better utilization of our current facilities and staff, allowing for as many as 200,000 patient visits a year by 2010.

* The EHR system needs to provide staff with a tool to enhance operational efficiencies, enabling staff to provide better and faster service to patients.

* The EHR system needs to be compatible with best of breed Electronic Medical Records (EMR) applications or be an integrated system with EHR system/EMR components, although full blown EMR functionality is not on the near term horizon.

* The EHR system needs to have available or easily developed interfaces...
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