PROCUREMENT MANAGEMENT 642ASSIGNMENT 11
Aim of Assignment:1
Assignment - Four questions1
Dates & Penalties1
Question 2(a) CASE STUDY - ETHICS IN PROCUREMENT - MS SMITH2 Question 2(a)2
Question 3 - CASE STUDY - THE TENDERING PROCESS - RAY GUNN3 Question 34
Question 4 - CASE STUDY - CONTRACT ADMINISTRATION - TOM DEWEY4 Student notes5
PROCUREMENT MANAGEMENT 642ASSIGNMENT 1
Aim of Assignment:
• SPECIFICATIONS - To demonstrate the ability to write good specifications • ETHICS - To understand the ethical considerations involved in project procurement management • TENDERING - To understand the requirements for administering the tendering process • CONTRACT ADMINISTRATION - To deal with problems during the contract administration process
Assignment - Four questions
1. SPECIFICATIONS .
Write, for a mousetrap:
i. Descriptive specification (including drawing, if necessary); and (12) ii. Performance specification (12)
2. ETHICS IN PROCURMENT 
A. Case Study - Ms Smith (16)
B. Briefly analyse, from your project experience, 1 situation or opportunity that exists for procurement personnel to act unethically during the project procurement process and identify which ethical principles are threatened. (6) C. Briefly describe 3 diverse strategies that the project manager might use to minimise the likelihood of unethical behaviour by project procurement personnel? (9)
3. TENDERING . Case Study - Ray Gunn - see attached
4. CONTRACT ADMINISTRATION  Case Study - Tom Dewey
Dates & Penalties
Students are given sufficient time to produce the assignment and the deadline will be strictly enforced. If an assignment is handed in late the student will be penalised in accordance with the unit outline.
The assignment must be typed on A4 paper (using one side only) in single space typing and presented with a cover sheet setting out your name, lecturer's name, unit title and the topic of the assignment. All papers should be numbered. All assignments should be thoroughly checked for typing, spelling and grammatical errors before being submitted. Work of an unacceptable quality will be returned for correction and re-submission.
Question 2(a) CASE STUDY - ETHICS IN PROCUREMENT - MS SMITH
Ms Smith had served her public sector agency faithfully for more than 20 years. She had achieved many of her personal ambitions, but felt she had reached her limit regarding promotion. When the services of her organisation were to be assessed for outsourcing, Ms Smith saw this as an opportunity to pursue a new career in the private sector. With her in-depth knowledge of her organisation and her appreciation of the pitfalls any service provider would face in taking over from the existing public sector provider, Ms Smith sought to assist the company she thought had the best potential to win with its tender development. Deeply ingrained with the view that she would be acting improperly if she assisted any company during working hours, Ms Smith went on three weeks leave. During this time, she contacted ABC Limited and offered her services and expertise. She explained she intended to leave the public sector and felt her expertise and experience might be of assistance in the development of ABC’s bid. Careful not to be seen to have solicited Ms Smith's assistance, ABC asked her to confirm there was no impediment in her working on the bid. Ms Smith confirmed that she believed she was free to assist ABC, particularly as she was on leave. She further added that she sought no payment for her advice, but felt she would be a good ‘catch’ if ABC won the contract. Satisfied, and happy to have clearly credible assistance with its bid, ABC brought Ms Smith into the bid team for her leave period and offered her a place on the company’s team to deliver the service to the government should it win. At an industry briefing for the...