Procure and Warehouse Flow Process

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  • Topic: Procurement, Purchase order, Double check
  • Pages : 5 (631 words )
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  • Published : May 25, 2011
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SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES Flow Process Procedure

Start

Supply Officer IV prepares Purchase Request (PR) or Agency Purchase Request (APR)

1.1 Supply Officer IV prepares Purchase Request or Agency Purchase Request (APR)

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO

Disbursement Vouchers

a. Purchase Request (PR) – are prepared for items not available at Procurement Service (PS) and for Items available at National Printing Office (NPO) b. Agency Procurement Request (APR) are prepared for items available Procurement Service (PS), DBM -supporting documents 1. Stock positions sheets 2. Disbursement vouchers 1.2 Acting Director signs the requisitions 1.3 SPMO clerk records and releases the requisitions. 1.4 Messenger forwards the requisitions to OVCA.

Acting Director signs the requisitions Forwards to OVCA

Purchase Request

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO

Disbursement vouchers

A

1

SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES Procedure A

OVCA approves and forwards requisitions to Accounting Office for certification of funds availability

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

1.5 The VCA approves the requisitions forwards to Accounting office for certification of funds availability.

Purchase Request for NPO

Disbursement Vouchers

Accounting office certifies the availability of funds. e .

1.6. Accounting office certifies the availability of funds. – -Forwards APR and PR (for NPO) requisitions to Cashier’s office. -Forwards PR requisitions to SPMO.

PR /

APR

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO B

Disbursement vouchers

C

2

SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES Flow Process
B C

Procedure

Cashier’s office prepares check payables to PS & NPO.

1.7 Cashier’s office prepares check’s payable to Procurement Service (PS) & National Printing Office (NPO). 1.8 The Supply Officer of the Procurement section of the SPMO process the PR for Purchase Order. one month processing period for supplies amounting to more than P50,000. One week processing period for supplies less than P50,000.

SPMO Procurement section Supply officer process the Purchase Requisition for PO.

>50,000 N Y

Process PO for a week time Process PO for almost one month time

Supply officer IV forwards the PO to the Supplier -For APR/PR (for NPO)forwards check to PS or NPO

PO covered with PR

CHECK

1.9 Supply Officer IV of the Central Storeroom forwards the PO to the Supplier or to the National Printing Office(NPO) with a pay check For the APR requisition forwards check to the Procurement Service (PS).

Supplier Officer receives PO and prepares item for delivery

PS & NPO accept checks prepares item for delivery

D E

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SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES Flow Process
D E

Procedure

Storekeeper Remo3 receives supply items from Supplier/PS/NPO

1.10 Storekeeper Remo3 receives supply items delivered by the Supplier /Procurement Service and the National Printing Office.

Supply officer (CS) double checks the delivered items

1.11 Supply officer of the Central Storeroom double check the correctness of the delivered items. 1.12 Supply Officer of the Procurement section inspects the supply items and renders Inspection Report. 1.13 Supply Officers of the Central Storeroom prepares Disbursement Voucher for payment of deliveries covered by Purchase Order. With the attached supporting documents 1)Original PO 2) Inspection Reports.

Supply Officer Proc Section inspects items delivered.

Inspection Report

Supply officer (CS) prepares Disbursement Voucher for payment preparation Inspection Original PO Report Sales Inv. Disbursement Voucher

SPMO Acting...
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