Procure and Warehouse Flow Process

SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES
Flow Process Procedure

Start

Supply Officer IV prepares Purchase Request (PR) or Agency Purchase Request (APR)

1.1 Supply Officer IV prepares Purchase Request or Agency Purchase Request (APR)

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO

Disbursement Vouchers

a. Purchase Request (PR) – are prepared for items not available at Procurement Service (PS) and for Items available at National Printing Office (NPO) b. Agency Procurement Request (APR) are prepared for items available Procurement Service (PS), DBM -supporting documents 1. Stock positions sheets 2. Disbursement vouchers 1.2 Acting Director signs the requisitions 1.3 SPMO clerk records and releases the requisitions. 1.4 Messenger forwards the requisitions to OVCA.

Acting Director signs the requisitions Forwards to OVCA

Purchase Request

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO

Disbursement vouchers

A

1

SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES
Procedure A

OVCA approves and forwards requisitions to Accounting Office for certification of funds availability

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

1.5 The VCA approves the requisitions forwards to Accounting office for certification of funds availability.

Purchase Request for NPO

Disbursement Vouchers

Accounting office certifies the availability of funds. e .

1.6. Accounting office certifies the availability of funds. – -Forwards APR and PR (for NPO) requisitions to Cashier’s office. -Forwards PR requisitions to SPMO.

PR /

APR

Purchase Request (PR)

Agency Purchase Request (APR) Stock Position sheets

Purchase Request for NPO B

Disbursement vouchers

C

2

SPMO CENTRAL STOREROOM FLOW CHART – PROCUREMENT OF SUPPLIES
Flow Process
B C

Procedure

Cashier’s office... [continues]

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