BACKGROUND OF THE STUDY
Point of Sale (POS) and Inventory management is vitally important for any business that sells a physical product. An inventory system must balance having enough inventories on hand to meet the demand of customers while investing as little money as possible in inventory. An inventory system is basically a process whereby a business keeps track of the goods and material it has available. In its simplest sense it can be done manually by a count at the end of each day. In this way it is possible to keep a record of the goods coming in to the business and goods being sold. However this is only really appropriate for small businesses that do not have a lot of stock. For larger business it is more likely that a computerized system will be required. These days a computerized Point of Sale and inventory system is the most likely to be used by medium and large businesses although some small businesses may also use this. These typically use barcodes or radio frequency identification tags to keep a record of inventory objects. This can be used to keep a track of customer orders, monitor the stock a business has available for fulfilling orders and also provide details of when inventory needs to be restocked. [www.definitions.uslegal.com] Using computerized Point of Sale with Inventory will give benefits to the business owners, employees and to the customers. Computers and bar codes allow for a more efficient management of inventory levels and provide a clearer view of inventory movement. More businesses are using transactional review systems because computerized systems can link to the point of sale with automatic debiting of inventory occurring in real time when the sale occurs. [www.inventory.com]
PRESENTATION OF THE ORGANIZATION
Juana’s E3:20 Book store, school supplies and general merchandize is owned and managed by Juana B. Cisneros. It was started on March 1, 2010. It is currently located at Quezon Street, Brgy. Calachuchi, Catarman, N. Samar. It is a wholesaler of Philippine Christian Books. The store also sell books for nursing, computer, criminology, education and other courses. It also sell gift items, bibles, CD’s for music and videos, T-shirts, cards and church supplies. The Juana’s E3:20 books store, schools supplier and general merchandize is using a manual processing for their sales transactions, making stocks inventory and producing their daily sales report. Their products are listed in the log book. The daily sales are written in a notebook and at the end of the day they will segregate their sales by products and will be transferred to the log book. Daily and monthly sales reports are produced manually by the owner herself and with the aid of her full-time sales lady. The manual processing of sales and inventory of Juana’s E3:20 gives additional burden to the owner and to the employees as the store grows. Having more products results in difficulties in listing the new supplies, making their daily and monthly sales and producing the list of their current stocks. In regard with this, the proponents intend to develop a computerized Point of Sale with Inventory System that will help Juana’s store in handling their sales transactions, making their daily and monthly sales as well as monitoring the current number of their products.
The current system of Juana’s E3:20 for Sales and Inventory is purely manual in nature. Supplies and prices are listed in the log book. In the sales transactions, the sales lady will compute the total purchases of the customer in a conventional way using ball pen, paper, and a calculator. The customers purchases will be recorded in a notebook. At the end of the day. The owner and her full-time sales lady will segregate the daily sales by supplies. After the segregation, sales will be transferred to the log book. A daily sales report will also be produced and verified by the owner. At the end of the month...