Planning an Effective Meeting

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Planning Effective Meetings

Meeting management tends to be a set of skills often overlooked by leaders and managers. The following information is a rather "Cadillac" version of meeting management suggestions. The reader might pick which suggestions best fits the particular culture of their own organization. Keep in mind that meetings are very expensive activities when one considers the cost of labor for the meeting and how much can or cannot get done in them. So take meeting management very seriously.

The process used in a meeting depends on the kind of meeting you plan to have, e.g., staff meeting, planning meeting, problem solving meeting, etc. However, there are certain basics that are common to various types of meetings. These basics are described below.

(Note that there may seem to be a lot of suggestions listed below for something as apparently simple as having a meeting. However, any important activity would include a long list of suggestions. The list seems to become much smaller once you master how to conduct the activity.) Complete Guides

Basics Guide to Conducting Effective Meetings
Complete guide to planning and facilitating meetings
Planning a Great Meeting
Managing Meetings (A guide)
Event or Business Meeting Planning Checklist of Tasks
How to Conduct a Meeting

Selecting Participants
· The decision about who is to attend depends on what you want to accomplish in the meeting. This may seem too obvious to state, but it's surprising how many meetings occur without the right people there. · Don't depend on your own judgment about who should come. Ask several other people for their opinion as well. · If possible, call each person to tell them about the meeting, it's overall purpose and why their attendance is important. · Follow-up your call with a meeting notice, including the purpose of the meeting, where it will be held and when, the list of participants and whom to contact if they have questions. · Send out a copy of the proposed...
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