The issue started on February 2008 when the new appointed Managing Director of PCI Sdn Bhd, En Ghani reviewed 2007 Financial Report and found out there were recent increases in costs of goods sold and inventories. The rate of increase in costs of goods sold had been disproportionate with growth of sales. En Ghani was informed that one of the reasons for the increase in cost was because of the current purchasing system that contributes to redundant purchasing and high inventory holding costs. Siti Aminah, the Chief of Financial Officer was asked to review the current purchasing system and suggested the need to implement a new computerized purchasing system that would help relieve some of its manual operations and at the same time would ensure it has the proper controls in place. En Ghani requested a formal report on current purchasing system and suggestion for a new system before the next management meeting which would be in two weeks time. En Ghani assigned Siti Aminah on the special task instead of the senior Chief Production Officer and she did not have any experience in system and technology. The new system must be able to reduce costs, enhance control and provide easy management of users and services in qualitative and quantitative ways.
En Ghani : as the new appointed Managing Director of Penda Cable Industry Berhad, who reviewed past year Financial Report and asked for formal report from Siti Aminah. Siti Aminah : the Chief of Financial Officer that being asked to make formal report instead of the Senior Chief of Financial Officer.
CURRENT PURCHASING SYSTEM IN PCI
Purpose : to ensure the purchase of raw material (exclude external Aluminium cable scap) that was required for the manufacturing of cable, conductors and associated products. 1)
Monthly Raw Material Summary
General Manager of Material Resources and Planning
Assistant Purchasing Manager
1st week of
General Manager Purchasing
Cik Anne Purchasing Clerk
>RM100 000 En Ghani
Raw Material Storekeeper
<RM 100 000 Cik Lim
3 ) Suppliers
Coded, Batched and Checked Invoices
Delivery Store Received
a) Verification Order Notes b) Account Payable Reference No.
En Min c) Update Account Payable list in Assistant Finance Manager
4) Enclosed with the return receipt of cheque / TT for notification of payment
RAW MATERIAL STORE
Financial Department (for payment)
RMS 2 Form
Assistant Finance Manager
GROSS PROFIT MARGIN(Gross Profit/Revenue)
| (12086851/176877312) = 0.07
OPERATING PROFIT MARGIN(Operating Profit/Revenue)
| (6386819)/176877312 =(0.03)
AVERAGE COLLECTION PERIOD(Debtors/(Revenue/360))
| 15,506,128/(176,877,312/360) =31.6 days
Gross Profit Margin
When the company shows the higher...
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