Payroll System Documentation

Topics: Information technology, Payroll, Canadian Payroll Association Pages: 10 (2951 words) Published: November 23, 2010

Information Technology is the study, design, development, implementation and support management of information system. It helps to produce, manipulate, store, communicate and/ or disseminate information. We used the term information technology or IT to refer to an entire industry. In actuality, information technology is the use of computers and software to manage information. In some companies, this is referred to as Management Information Services (or MIS) or simply as Information Services (or IS). The information technology department of a large company could be responsible for storing, protecting processing, transmitting and retrieving the information as necessary. Nowadays all establishment are becoming modernized, they use modern technologies to make their transaction fast, easy and accurate in order to avoid waste of time and for the sake of safety and security. It also helps human to solve and understand complex problem and analysis such as computational need of human. Especially the business establishment or corporation processing data and transaction. The success or failure of an organization in today’s highly competitive and technological business world depends on how they manage to streamline. The flow of information between their department and outside the world. Implementing a system make their transactions easy and accurate and to secure their files and data. There are different system that used by the company and other establishment; such as Inventory System which is an integrated package of software and hardware used in any business sectors to monitor the quantity, location and status of their income regarding on their products going in and out. Enrollment system is the system in a school when a student is enrolling for a specific course the school requires all the necessary information of the enrollee. Library System is a system of coding and organizing library materials (books, serials, audiovisual materials, computer files, maps, manuscripts) according to their subject and allocating a call number to that information resource and the example of complex transaction is the Payroll System which it is critical business operation dealing with numerous accounts and produce plenty and confidential files. Payroll is a financial statement that shows the total amount of money paid to the people by a particular company. It’s an accounting system that calculates the amount due to employee’s salary after the necessary deduction. It is also generating a statement of amounts to be paid to employees. It is also amount of money a company, business and establishment pay its employee at any given time. In order to pay their employees for services rendered, employers performs payroll processing which must be done in timely and accurate manner to ensure that employees receive their salary. Payroll System is system used in a series of accounting transactions dealing with the process of paying employees for services rendered, after processing of the various requirements for withholding of money from the employee for payment of payroll taxes, insurance premiums, employee benefits, garnishments and other deductions. It is use in order to make the payroll transactions fast, convenient and make data and confidential files secure. Using a manual payroll procedure can’t secure data especially for those confidential files for payroll. A manual payroll system is done by hand. This means that all wages calculations are performed on paper. An advantage using of manual payroll is that it costs very little to use. However it takes a lot of time and energy to do manual payroll processing. Using a computerized payroll system is much quicker than a manual payroll. It reduces the amount of paperwork to be filed, as most of the payroll information can be store in the system. It will not only provide an accurate calculation and fast process of payroll transaction but it will also secure data through security implementation and...
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