Payroll System Design

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Payroll system design

System Feasibility Study

April 16, 2010, 8:54 am

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In the field of computer and technology, there always an option to automate things likes payroll system, inventory system, lighting system, and sales system.  But of course, before the automation of any system, a feasibility study should be conducted in order to see the benefits of automation over manual system as well as other alternatives. At first, you should study the organizational systems such as the users, policies, functions and objectives. Consider also the problems existing over the present systems like redundancies, inconsistencies and slow services. Also, know the constraints such as the nonfunctional requirement. After analyzing the present or current system, possible alternatives should be presented.  Sticking to the current or present system is always an alternative. Different types of automation or computerization and business processes are considered to solve the existing problems. Advantages and disadvantages of each alternative should be discussed. In addition, the computation of payback analysis, net present value analysis, and return on investment analysis should be included in your feasibility study. If there is a feasibility study, the best alternative is to be preferred by the management because there a chance of comparing alternative. Feasibility study will determine the best solution to the problems.  After all, feasibility study is written to assess each alternative and come out of the best alternative that will benefit the intended users.

Payroll

I. Specific Topic: PAYROLL SYSTEM

II. Definition of Topic:

A payroll system involves everything that has to do with the payment of employees and the filing of employment taxes. This includes keeping track of hours, calculating wages, withholding taxes and other deductions, printing and delivering checks and paying employment taxes to the government

III. Background of the Study:

DENPHIL TRAVEL AND TOURS is a locally based travelling agency, established only in 2009, with the purpose of catering to people’s yearning for a good break and to their dream of a perfect travel and tours. It offers a broad range of services from ticketing and travel documentation, such as passport and visa assistance to hotel reservation, car rentals, and airport transfer.

IV. Statement of the Problem:

Any business with employees must have a system in place for handling payroll activities, which includes paying employees, filing all necessary government forms, and paying taxes promptly. Companies' payroll departments face numerous issues that must be addressed to ensure that employees are paid, contractual obligations are met and tax and other withholding duties are upheld. In the case of Denphil Travel and Tours, doing manual payroll transactions causes several significant problems and errors such as poor record keeping, missing some deadlines (filing of ITR), miscalculation of overtime pay, not maintaining confidentiality and others.

V. Importance and Significance

A computerized payroll system would be of great aid for the company, as it will lessen the countless things to be done when using just a manual payroll system. It will help the payroll department to speed up furnishing computations of the employees’ payroll.

VI. Scope and Delimitation
The system only computes for the net payroll of the regular employees of the company. Net payroll means wages less all of the deduction. The system is solely for computation of payroll not for presentation.

Things to be studied during the feasibility study phase:
⎫The present organizational system, including users, policies, functions, objectives,... ⎫Problems with the present system (inconsistencies, inadequacies in functionality, performance,..., ⎫Objectives and other requirements for the new system (what needs to...
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