UNACHUKWU CHILEZIE REGINALD 09/1152 OJEME TOSERE 08/0770|
The University Admission Management System will be developed in order to automate the complete admission system starting from the notification to admission process. It will include the Statistical reports on daily activities in the admission process, selling and purchasing of forms and manuals, marks and verifications of filled forms for eligibility , sending call up letters to eligible candidates for entrance exams , online marks, checking and merit list, sending offer letters to shortlisted candidates, online payment, admission, hostel allocation to registration process of a new student in the college, it maintains all the details regarding the affairs and well-being of the students once they have acquired admission into the university . The project deals with inputting, accessing and retrieval of information through the INTERNET. Once admission is secured, It gathers related information from all the departments of the university to which each student is admitted to, maintains these files as the student progresses, which are then used to generate reports in various forms to measure individual and overall performance of the students. The system enables online admissions saving the time of the geographically scattered students. It will enable reducing time in activities, centralized data handling and paperless admission with reduced manpower. It will improve the operational efficiency and reduce the cost. It will also include a view of data and integration with other institutions for verification of marks and details.
The Existing system of admission management is not totally automated it entails Candidates buying Admission forms from a university's chosen selling outlets either directly from the school or from banks etc., fill them, attach the documents to meet the admission criteria and then return the already filled forms back to the university at a stipulated deadline. These forms are then be acted upon by the school and the necessary details or a reduced set of data is drawn out from those forms by the admission team and stored in a Spreadsheet. Storing and accessing the data in the form of Excel sheets and account books is tedious work. It is prone to a lot of errors and is very decentralized. It requires a lot of laborious work and is incredibly time consuming at the same time. It may often yield incorrect or undesired results. Maintaining these records as piles may turn out to be a costlier task than any other of the colleges and institutions. This system is still in effect today even in most top universities and the candidates are the ones who suffer depending on how geographically scattered they might be with all the dangers of travelling from their various destinations. This system is obviously money and time consuming, prone to human error, very much tedious and taskful and quite insecure when it comes to access of information one must be more conscious during the entrance of details. So, more risk is involved.
1.3RISK INVOLVED IN EXISTING SYSTEM
Present System is time-consuming and also results in lack of getting inefficient results. During the entrance of marks and attendance, if any mistake is done at a point, then this becomes cumulative and leads to adverse consequences. If there is any need to retrieve results it may seem to be difficult to search. it is very prone to human error, The system can be easily compromised due to its decentralized nature, Data content could be easily manipulated by anyone who could afford access to it. The system is prone to record lose either due to system error or failure.
The primary objective of this project is to develop a Paperless Admission Management System which addresses the limitations of the...