Out-Patient Department Record Management System

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Computer College – Tarlac

CHAPTER I
THE PROBLEM AND ITS BACKGROUND

Introduction
In today’s modern age where computer has become a way of life, it is evident that a majority of the country’s institutions still do not adapt the high technology. Particularly in most medical hospital facilities, daily hospital transactions are still done on paper. We all know that modern hospitals are now operating at great pace striving to serve as many patients as possible with the best of their abilities. But as the years rolled by, the number of patients has grown and various medical cases arise that the manual method of managing patients’ records, prescriptions and appointment schedule, is no longer practical. In this study, we hope to develop an application that will minimize all paper works and manual records keeping, therefore allowing doctors and staff ease in keeping track of patients, reducing patients’ waiting time and increasing the number of patients served – a system that is fully automated, user-friendly, time effective and efficient. Now more than ever, people have become more health conscious and are taking necessary steps to ensure that they have a sound body and mind – that is why everyday many people come to hospitals or health facility for check-ups and treatments. A Hospital is an institution for the medical treatment and care of the sick. Basically, patients spend a substantial amount of time in hospital waiting for services to be delivered by the doctor or health professional. The degree to which the patients are satisfied with the care received is relative not only to the doctors’ expertise in their field, but also to the quality of the hospital management. And we all know that as the number of patients continually increase, managing a hospital can also become increasingly difficult, especially if everything is done manually.

Statement of the Problem

This study intends to design and develop a Record Management System for the Out-Patient Department of Tarlac Provincial Hospital, for the benefit of both the hospital staff and the patients. The researchers of this study seek to answer the following question: 1. What is the present status of the Tarlac Provincial Hospital?

1.1 Accommodations of patients
1.2 Reliability of the existing system
1.3 Enlisting records of patient

2. What are the possible major problems or risks that can be encountered using the existing manual system when it comes to:
2.1 Time consumption (speed)
2.2 Efficiency of work
2.3 Security of Data

3. Will the proposed system help solve the problems in terms of:
3.1 Accommodations of patients
3.2 Reliability of the existing system
3.3 Enlisting records of patient
3.4 Convenience in using the proposed system
Scope and Delimitation
The proposed system will focus in the developing and designing the existing system of the Out-Patient Department of Tarlac Provincial Hospital. Furthermore, the hospital staff and the patients will get the benefits if ever the proposed system will be implemented.

Significance of the Study

If the proposed system will be implemented the workload of the medical staff will be lighten. The product of the study will help the hospital staff encounters less paper works, organized compilation of patient’s records or files once the proposed system is implemented. With this, they will have more time to accommodate the other patients who needed their services. The records of each patient are safe from an unknown user. And most of all, the finding or searching of the patients record will be easy and take a little time not like with the existing system, the searching of their records will take a lot of effort and their time. To the patients of OPD, faster result will be given to them in releasing or giving their records of diagnosis and prescription. Instead of wasting their time waiting they can do their other tasks. With just a few minutes the patients who needs medical...
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