Planning and Organizing in the Workplace|
Organizational goals are crucial to success in the workplace. This paper entails how to incorporate organization and goals into the workplace and the benefits it secures. |
The first step to running a successful company is to ensure proper organizational planning has taken place. Proper planning is an obvious route that allows a manager to prepare for and foresee any future issues. Setting goals and markers ensure that all departments are working within expected time restraints and budgeting time effectively. Planning enables a manager to predict how much time and energy needs to be spent on specific tasks and prioritize as well as anticipate upcoming hiccups and take preventative measures. Managers can often reflect back on previous blunders to learn from prior mistakes, and take actions to prevent them from happening again. Planning is often the manager’s responsibility, but the entire department is accountable for their productivity and therefore need to be honest and realistic when considering strategies and creating a game plan. “Planning and controlling are inseparable parts of the management system. Standards are set in planning, and the controlling system uses those standards to identify and correct problems.” Reilly, M., Minnick, C., & Baack, D. (2011). A manager should call a weekly meeting to review the past set goals and redistribute work when necessary. At these meetings a manager will assess how much time has been assigned to tasks and assist the team in any errors or mishaps that may come along. The manager is then able to realistically see how much time is being allotted to individual assignments and revise as necessary. The team can use this time to see the big picture and express any concerns or issues they have with the work thus far. The team should maximize the time spent in this meeting to ensure their responsibilities are well understood and any lapses in communication is put to rest. Once a team is in understanding of the assignments they are aware of what is expected of them and can divide the workload amongst the team and work at maximum efficiency. Setting realistic expectations and goals are crucial to providing an operational plan. Goals clarify performance expectations, establish a frame of reference for feedback, and provide a basis for self-management (Reilly, Minnick, Baack, 2011).Both parties need to be aware of their expectations in order to operate with little oversight and micromanaging. With a solid plan in place, a manager is able to expect a smooth road to completion and the team is able to work independently to complete their tasks reducing the amount of time wasted in communication breakdowns, fusses over workloads, and incompetence. Once a plan is in place, the second most important step is the art of organizing. Without a solid foundation of organization even the best planning can be worthless. Organization is an essential tool contributing to the success in business. Knowing your team and their abilities is the first step. Directing a team is the manager’s responsibility and in order to direct a team effectively, one must understand their team’s strengths and weaknesses. A manager must be able to rely on their workers and have full confidence in their abilities. One mistake often seen in the workplace is lack of organization. Knowing where and how the information you rely on as well as the materials you need will save you time, energy and stress. A vital role in organizing is ensuring your staff is well assigned to their duties and responsibilities therefore eliminating time wasted. Materials need to be made available to employees to implement their plans and provide a well-organized flow of work. Employee organization is fundamental when assigning tasks and projects. In most professions it needs to be clear on who is running what project and where they are...