Organising meetings
Task 1: Make meeting arrangements
1- Name three types of meeting and their purposes and three ways that meeting can be conducted. Meeting
Purpose
Conducted
Formal meeting (e.g. Annual Elect the Board of directors The meeting is conducted by
General Meeting) and inform members of a chairperson, it includes an previous and future agenda which provide the activities. order of the meeting items, action items or agreements must be nominated by one participant and supported or approved by another. All of this must be recorded in
Minutes. It might require a quorum (a minimum number of participants in attendance and eligible to vote). Public meeting
Inform, for example, the
Could have an limitless community about number of participants and substantial changes to the it might be sufficient with health service. taking notes (not minutes required) Executive-decision making
Conduct business
It has predictable meeting participants and may require a strict observance of the rules set down by the constitution. 2- What does a meeting code of practice cover, and why do organisations have them?
A meeting code of practice covers recommendations, conduct rules and guidance in order to make the meeting efficient, well-organised, easy-going and respectful to all participants. A code of Practice is not law, but it should be followed unless there is an alternative course of action that achieves the same or better standards. Employers, workers, designers, manufacturers and suppliers should use the code of practice in conjunction with the Act and regulation. It covers matters such as punctuality, use of phones and other electronic devices (laptop, iPad, and so on) during the meeting, or conduct procedures. The reason for having them is to facilitate the effectiveness of the meetings planned by organisations.
3- Describe two types of legislation that affect meeting requirements and describe how they might impact on meeting arrangements?
1- Name three types of meeting and their purposes and three ways that meeting can be conducted. Meeting
Purpose
Conducted
Formal meeting (e.g. Annual Elect the Board of directors The meeting is conducted by
General Meeting) and inform members of a chairperson, it includes an previous and future agenda which provide the activities. order of the meeting items, action items or agreements must be nominated by one participant and supported or approved by another. All of this must be recorded in
Minutes. It might require a quorum (a minimum number of participants in attendance and eligible to vote). Public meeting
Inform, for example, the
Could have an limitless community about number of participants and substantial changes to the it might be sufficient with health service. taking notes (not minutes required) Executive-decision making
Conduct business
It has predictable meeting participants and may require a strict observance of the rules set down by the constitution. 2- What does a meeting code of practice cover, and why do organisations have them?
A meeting code of practice covers recommendations, conduct rules and guidance in order to make the meeting efficient, well-organised, easy-going and respectful to all participants. A code of Practice is not law, but it should be followed unless there is an alternative course of action that achieves the same or better standards. Employers, workers, designers, manufacturers and suppliers should use the code of practice in conjunction with the Act and regulation. It covers matters such as punctuality, use of phones and other electronic devices (laptop, iPad, and so on) during the meeting, or conduct procedures. The reason for having them is to facilitate the effectiveness of the meetings planned by organisations.
3- Describe two types of legislation that affect meeting requirements and describe how they might impact on meeting arrangements?