Operational Systems in Early Years

Topics: School, Need, Need to know Pages: 6 (2164 words) Published: January 25, 2013
Structure of the day is one operational system that needs to be in place within an early years setting. This is because, it allows the setting to run smoothly as everyone knows what they need to do and when.

Operational systems and financial systems are important elements of a business plan which enable a service to run efficiently. There are many operational systems and financial systems involved in a service.

Task 2:
Structure of the day:
There are many ways in which this operational system impact on early years or play works services. It allows everyone to know their roles and what they need to do throughout the day. This will allow the service to run smoothly as people will not be wondering what needs to be done and things will then get done correctly instead of being left. Due to this, things like forms for the amount children eat and their behaviour will also be carried out correctly as there will be a designated member of staff who has to fill in the paper work for the room they are working in by the end of the day. If the setting has structured the day well enough then the member of staff will have time to write up the information as it comes instead of doing it all at the end of the day. This is because, if the practitioner leaves it until the end of the day, they may forget important bits of information and therefore will not be able to report back to parents correctly. This operational system also helps to keep the organised. However, there are a few problems with this operational system. If a member of staff rings in sick then it may be hard to find cover and therefore, the structure of the day will be jeopardised. Due to this, the day will not run smoothly as there will not be enough members of staff in the setting, meaning that everyone will be panicking and jobs and paperwork will not get done correctly. Especially if the member of staff who has rang in sick is designated with important jobs for that day. It may also be the case that other people are unaware of how to carry out the member of staff jobs and therefore, they will not get done until that member of staff comes into work. If some job roles are linked together, i.e. paperwork then this could also mean that other jobs cannot get done. As a result, the structure of the day will be ruined and the setting will not run smoothly. For this operational system to work effectively there needs to be correct effective communication in place. However, if this does not happen then this operational system wills no work.

Health and safety:
This operational system has a huge impact on early years or play works services, and it is very important to keep a service running smoothly and effectively. However, there are many positive and negatives points to this operational system. It keeps staff, children, visitors and anyone who may enter or work in the service safe. This happens as the operational system will include task like carrying out a risk assessment daily to reduce the risk of hazards and anyone getting injured. Due to this, the system can be made suitable to the specific setting as each setting may have different hazards. Also, each setting has different health and safety requirements; this is why it is important to have an operation system to each individual service so it fits in correctly and will work appropriately. This system will outline the procedures the staffs need to know and follow to abide to the healthy and safety rules. Due to the setting making them themselves, they will be able to make them simple enough for everybody to understand and follow. This will ensure that the healthy and safety within the setting will be followed correctly and there will be a reduced risk of people getting hurt. Members of staff will also be aware of what to do if a child falls poorly whilst attending the setting. Another positive is that it will give the staff, parents and children a sense of security as they will know they are safe and are able to...
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