In these days, time, effort and money are such vital things that have to be used very efficiently to have a satisfactory outcome whatever work is to be done. Modern day technology makes life simple and easy in many ways. The Internet, for example, is a very helpful tool for the students for research purposes. It also features online applications (e.g. Students Information System, Enrollment System, and Grading System) that help individuals to work through the World Wide Web.
In other colleges and universities, they are already implementing Online Enrollment System for the ease and convenience of the students. However, in St. John Technological College of the Philippines, that is not the case. The students still undergo in manual enrollment procedure which is very inconvenient and hassle on the part of the students and of the enrollment staffs as well.
One of the problems was the generation of forms. The students needed to fill-up four copies of the registration form (copy for the student, accountant, registrar and dean). Students were consuming a lot of time in doing such. Since the students are manually filling-up the official documents of the school, data redundancy has a great possibility in causing further complexity in the enrollment process.
The enrollment itself can be considered as a problem for the students. From evaluation to validation, it is a long process, and students have to go back and forth in different offices (accounting, registrar, VPAA) to complete the enrollment procedure. It can be tiring and such a waste of effort for them.
Another problem of the school was the lack of enrollment personnel especially in the accounting department which only had two personnel to accommodate all the students during the payment of tuition fees. The outcome was that the school had a hard time in accommodating large number of students, and that made it hard for other students to wait in line....