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CHAPTER 5 THE PROPOSED SYSTEM5.1 System OverviewThe proposed enhancement of the existing Enrollment System for Cavite MaritimeInstitute is going to be an Online Enrollment System.The proposed system will decrease the number of manpower, space, and time neededfor enrollment. The system will not only give the school the benefit of being ableto cut down the money and time spent for the enrollment, but also the ability tobe available globally via the internet. The web application enables a certainbusiness to extend its reach in the global market with a reasonable cost. It alsoincludes the online processing of transactions needed for the business.The proposed system enables the students to have an access to the enrollmentsystem in their own homes or wherever the internet is available.The proposed system facilitates in keeping track of the records, transactions, andother activities of the students regarding the enrollment. The system generatedreports needed by the faculty and the students—like the Official Receipt,Certificate of Registration, and the Student Master List.
The Student Information Sheet, Registration Form, Advising Slip, and AssessmentSlip are going to be available online where it could be submitted in the samemanner. The payment of the fees due to the student could be paid online or cash.Once the transactions are validated and completed, the student will be given theRegistration also printable via the internet but should be sealed by the Registrarto be considered valid, personal copy of the Official Receipt, and ID. Theinstructors or faculty members would also be given the copy of the Class List forthe class or subjects that an instructor is going to handle.5.2 System Objectives5.2.1To speed up monitoring of student records and transaction. Improve the filemanagement of Registrar’s Office for the easy retrieval of the student records.188.8.131.52.3Improved enrollment procedures that will decrease working time.5.2.4Decreased data redundancy.
5.3 Scope5.3.1Online enrollment system will have a database that contains the student’s personaldata and other information needed for enrollment.5.3.2The system will also have a database that contains the amount of tuition fee persemester, the breakdown of assessment, payment basis if fully paid andinstallment.5.3.3Log in name and password is provided as security of the system so that only theauthorized personnel can access the system.5.3.4The system will provide reports such as class list and dropped students.5.3.5List of statistic for every school year and statistic of students in every sectionand year level.5.3.6Automation of the computation of tuition fee, discount for varsity and balanceswith its due date.5.3.7Can print the registration form that contains the student information and theircorresponding tuition fees.
5.3.8The system will monitor the allowable number of students in a section (35).5.3.9File maintenance if the registrars want to add another section in a level andanother course.5.3.10 The systems update the tuition fee change in computation.5.4 System JustificationThere is a need for an online system because as an educational establishment, thepeople who are inclined to the nautical, maritime, or seafaring field need to knowwhich can provide the services needed and which is closer to where the studentslive since these are one of the things that a student might want to consider whenit comes to the selection of a university or college that would suit the studentsneeds.The online enrolment system compensates the flaws of the manual enrolment and thelack of manpower. The system would also boost the competency of CMI by beingavailable worldwide through the Internet.The online enrolment system will help organize the flow of the enrollment systemand become more accurate and solve the problem of data...