To: Office of the President, IBB Technical Institute
From: United States Department of Education
Copy: Office of Legal Counsel and All College Staff
Date: May 23, 2011
Subject: Notice of Litigation and Required Preservation of Electronic Data The law requires the United States Department of Education to maintain certain types of corporate records, usually for a specified period of time. Failure to retain those records for those minimum periods could subject IBB Tech to penalties and fines, cause the loss of rights, obstruct justice, spoil potential evidence in a lawsuit, place the IBB Tech in contempt of court, or seriously disadvantage the IBB Tech in litigation. The United States Department of Education expect all employees to fully comply with any published records retention or destruction policies and schedules, provided that all employees should note the following general exception to any stated destruction schedule: If you believe, or the United States Department of Education informs you, that IBB Tech records are relevant to litigation, or potential litigation (i.e., a dispute that could result in litigation), then you must preserve those records until the Legal Department determines the records are no longer needed. That exception supersedes any previously or subsequently established destruction schedule for those records. If you believe that exception may apply, or have any question regarding the possible applicability of that exception, please contact the Legal Department. Electronic data containing IBB Tech’s computer systems is an important source of discovery and evidence in this cause. The United States Department of Education is required by law to take steps to ensure that all electronic data that is potentially relevant to this litigation is preserved. To satisfy United States Department of Education’s legal obligations, your assistance is necessary and required for the preservation of IBB Tech’s electronic data, which includes, but is not...
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