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Organise meetings

Description

This document provides you with the instructions for your final assessment.

Goals

Successful completion of this assessment will contribute evidence of your knowledge and skills in the following elements from the unit of competency:

• make meeting arrangements
• prepare documentation for meetings
• record and produce minutes of a meeting.

Assessment guidelines

Before commencing this assessment it is recommended you read through all the content for this unit.

It is important that all your tasks for this assessment are received together. Please complete all tasks in this assessment before submitting; your work will not be assessed if you submit partial assessment.

• Complete all assessment tasks below in a Microsoft Office compatible document or a PDF.

• If you need to provide supporting documentation please ensure it is in Microsoft Office or Office compatible document such as PDF.

• It is recommended that you include your name on each page of all documents you submit.

For more information on assessment procedures, appeals and recognition of prior learning please refer to the student handbook.

Task 1

Legislative impacts on an organisation are wide and varied, even when it comes to meetings.

a) List two (2) areas of legislation that you may need to consider when organising and conducting meetings. Please note that you do not need to name the legislation, just identify the legislative area. Tip: Think of the whole process from identifying the participants and venue, right through to distributing information after the meeting.

b) Explain how it would apply in a workplace.

Task 2

Match each of the following meeting types with the correct descriptions from the list of descriptions below the table.

|Meeting types |Descriptions (A,B,C,D,E) | | | | |Formal | | | | | |Informal | | | | | |Semi-formal | | | | | |Face-to-face | | | | | |Self-managed | |

Descriptions

|a) Does not have the formal structure of a Board Meeting but is likely to have an agenda or list of items to| |be considered and a person nominated to control the meeting. | |b) Participants understand the purpose of the meeting and manage the progress of the meeting themselves. | |c) Meeting is relaxed and doesn’t adhere to a strict structure or guidelines. It may be convened | |spontaneously because a need has been recognised and may not have a formal agenda. | |d) Usually occurs spontaneously and involves only two to three people. There is no formal structure but | |those attending would know the purpose of the meeting and have particular points they want to discuss. | |e) Follows established meeting procedures and protocols. Meeting rules are strictly adhered too. |

Task 3

You are organising a meeting for a group of 10 people. The meeting is to discuss a new product that the company is launching and will include a PowerPoint presentation. You have heard that one of the participants has injured themselves at a sporting event and will come to the meeting in a wheelchair.

Select the physical resources you will...
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