INTRODUCTION CREATE AND EDIT A COVER LETTER CREATE A FACT SHEET ABOUT WORD 2010 USE A FLIER TO GENERATE PUBLICITY DESIGN A REGISTRATION FORM REVIEW YOUR WORK AND SEND IT TO THE SCHOOL INSPECT YOUR COMPLETED FILES PREPARE YOUR FILES FOR SUBMISSION
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Now that you’ve learned how to use Microsoft Word, it’s time to put your skills into practice. You’ll use many of the concepts and techniques featured in your studies to complete this project, which your instructor will grade. This project involves a case study based on a fictional firm. You’ll assume the role of a director of training (Jo Bill) responsible for creating promotional literature for the firm, named Learn-2-Compute, Inc. The promotional documents will be mailed to a potential customer of the firm. The customer is being personally invited to a training seminar on the new features of Word 2010. For this project, you’ll complete four sections of the promotional literature package. The sections consist of a cover letter introducing the firm and inviting the potential customer to the training session, a fact sheet highlighting the new features of Word 2010, a flier promoting the training, and a registration form. Detailed instructions for completing and editing the promotional items follow.
CREATE AND EDIT A COVER LETTER
1. Open a new document and save it with a new name. • Open Word and start a new document. The goal of this project is to make you thoroughly familiar with how to plan and format a letter from scratch. Note, however, that various templates are available in Word for generating already formatted business documents. After the project, feel free to explore the templates. • Save the new document as cover letter.
• Remember to save the document periodically as you work on it. You can set Word’s AutoRecover feature for a short cycle. This doesn’t take the place of saving the document yourself, so consider also getting into the habit of pressing Ctrl + S to save your work whenever you pause while typing. 2. Click on the Show/Hide ¶ button on the main toolbar to display the hard returns in your document. 3. Set the paragraph style (font), line spacing, and margins for the entire document, as follows: • From the Font group, select Times New Roman font. If you don’t have this font, you may choose a similar font. Select Automatic (black) for the Font color. Select a 12 point size. • From the Paragraph group, click the Line Spacing button and select 1.0. • From the Page Layout tab, click Margins and select Normal for 1" margins (Figure 1). 4. Now type the text in Figure 2 as the promotional package’s cover letter. 5. Insert the current date at the top on the left edge of the page. • You’ll insert the date as a field that will update automatically. First highlight and delete the current date of the letter. From the Insert tab, click Date and Time. Choose the Month, Date, Year format, the third selection. Make sure Update Automatically is checked (Figure 3). Click OK. The Date and Time dialog box will reflect your system’s current date. 6. Emphasize key text with special formatting. • Convert the list of new features into a bulleted list. Place a hard return after the colon following the word “include” in the first paragraph. Delete the space and the colon. Also place a hard return after each item separated by a comma. Delete the commas, the word “and,” and the period after “Word.”
FIGURE 1—You can increase or decrease the size of a margin.
Capitalize the first word of every bullet item. Then highlight the list—beginning with “Microsoft” and ending with “Word”—and click on the Bullet button on the Home tab. Select the option for round, black bullets (Figure 4) from the Bullet drop-down list arrow, if it’s not already selected. • Change the “TM” after “Backstage” to a superscript to create the trademark...