Meridian Education Institution - Enrollment System

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Meridian Educational Institution:

Enrollment System


Luis Carlo A. Israel

Angelica Joyce L. Malinao

BS in Information Technology

Mapua Institute of Technology, 2010

A Research Report Submitted to the School of Information Technology

in Partial Fulfilment of the Requirements for RES100-3

Chapter I


A school is an institution that aims to teach pupils under the guidance of teachers. It is primarily responsible in inculcating lessons, concepts and values into the minds of the students. The school administrators are in charge in managing and organizing information essential in keeping the institution stable. One vital part in managing a school is having a good enrollment system that keeps track of the number of students, as well as the inflow of money to the school. Traditionally, enrollment systems are implemented manually. Forms are given to enrollees and they fill them out using pens. Afterwards, the school administrators process them manually and compiled on large bulky file cabinets. Indeed, the manual enrollment system is very costly, time consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just to verify or query data.

The fast phased advancement of technology attributed a lot to the improvement of the enrollment system. Technology enabled software developers to automate the enrollment system. The automated enrollment system helped the academe greatly. Enrollment, transactions and queries can be created in a single click. Nowadays, more schools are adapting to the change. As a result, more software developing companies are coming up with their own enrollment systems.

The Meridian Educational Institution is not an exception to the dilemma. The school was established last 2005 and offers education for preschool, elementary and high school pupils. It is situated in Golden City Subd., Dila, Sta. Rosa City, Laguna and owned by Mrs. Fe Janiola, who is also the school directress. It is a private type of school that offers quality education to pupils. Ever since the school was established, the management implemented the traditional enrollment system. The growing number of enrollees is causing difficulties in managing and processing information. To remedy this backlash, our team decided to implement an automated enrollment system for them. We believe that this system will truly help the school management and will not further jeopardize them.

Having an automated enrollment system has several advantages beneficial to the school itself. Firstly, it would be less expensive and less bulky since forms and file cabinets are no longer needed in the business. The database of the system is primarily responsible in keeping all information relevant to the enrollment process. Also, looking for certain data through records would be a lot easier. A search function can be used to query information in a single click. Unlike the manual enrollment system, searching for specific information would take so much time for you have to browse over piles of papers on your file cabinets. In addition, data security would be highly implemented with the automated enrollment system. Instead of keeping records on file cabinets, data will be stored on a database which makes it intangible and inaccessible to unauthorized users.

Having said so, automated enrollment system also has its downsides. Firstly, power interruption would paralyze the system. Electricity runs the system and its absence would make the system useless. Another problem might occur whenever the database turns down. It should be noted that the database is an essential part of the system and its absence would also cause the paralysis of the system. These disadvantages show that a perfect system is nonexistent. All systems have their strengths, as well as weaknesses.

There are several reasons why we pursued this...
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