Mba 0047 Smu Fall 2012 Assigment

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MB0047 – MIS
Assignment Set - 1

Q1.What is MIS? Define the characteristics of MIS? What are the basic Functions of MIS? Give some Disadvantage of MIS?

Answer:

MIS is popularly known as the Management Information System. MIS is considered as one such method of generating information which is used by management of organization for decision Making, control of activities, operations etc. During the period 1940 to 1960 computers were commercially used for census and payroll work. This involved large amount of data and its processing. Since then the commercial application exceeded the scientific applications for which the computer were mainly intended for. MIS is an information System which helps in providing the management of an organization with information which is used by management for decision making. Management information systems (MIS)

Management information systems (MIS) are a combination of hardware and software used to process information automatically. Commonly, MIS are used within organizations to allow many individuals to access and modify information. In most situations, the management information system mainly operates behind the scenes, and the user community is rarely involved or even aware of the processes that are handled by the system. A computer system used to process orders for a business could be considered a management information system because it is assisting users in automating processes related to orders. Other examples of modern management information systems are websites that process transactions for an organization or even those that serve support requests to users. A simple example of a management information system might be the support website for a product, because it automatically returns information to the end user after some initial input is provided. MIS characteristics

• It supports transaction handling and record keeping. • It is also called as integrated database Management System which supports in major functional areas. • It provides operational, tactical, and strategic level managers with east access to timely but, for the most, structured information. • It supports decision –making function which is a vital role of MIS. • It is flexible which is needed to adapt to the changing needs of the organization. • It promotes security system by providing only access to authorized users. • MIS not only provides statistical and data analysis but also works on the basis on MBO (management by objectives). MIS is successfully used for measuring performance and making necessary change in the organizational plans and procedures. It helps to build relevant and measurable objectives, monitor results, and send alerts. • Coordination: MIS provides integrated information so that all the departments are aware of the problem and requirements of the other departments. This helps in equal interaction of the different centers and connects decision centers of the organization. • Duplication of data is reduced since data is stored in the central part and same data can be used by all the related departments. • MIS eliminates redundant data.

• It helps in maintaining consistency of data. It is divided into subsystems. Handlings with small systems are much easier than an entire system. This helps in giving easy access of data, accuracy and better information production. • MIS assembles, process, stores, Retrieves, evaluates and disseminates the information. Function of MIS

The main functions of MIS are:
• Data Processing: Gathering, storage, transmission, processing and getting output of the data. Making the data into information is a major task. • Prediction: Prediction is based on the historical data by applying the prior knowledge methodology by using modern mathematics, statistics or simulation. Prior knowledge varies on the application and with different departments. • Planning: Planning reports are produced...
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