(Book ID: B1632 )
ASSIGNMENT- Set 2
Q1. Discuss the various steps of PMIS planning.
Answer: Project Management Information System (PMIS) are system tools and techniques used in project management to deliver information. Project managers use the techniques and tools to collect, combine and distribute information through electronic and manual means. Project Management Information System (PMIS) is used by upper and lower management to communicate with each other. Project Management Information System (PMIS) help plan, execute and close project management goals. During the planning process, project managers use PMIS for budget framework such as estimating costs. The Project Management Information System is also used to create a specific schedule and define the scope baseline. At the execution of the project management goals, the project management team collects information into one database. The PMIS is used to compare the baseline with the actual accomplishment of each activity, manage materials, collect financial data, and keep a record for reporting purposes. During the close of the project, the Project Management Information System is used to review the goals to check if the tasks were accomplished. Then, it is used to create a final report of the project close. To conclude, the project management information system (PMIS) is used to plan schedules, budget and execute work to be accomplished in project management. The four major aspects of a PMIS are:-
(a) Provide information to the major take holders i.e. the right information at the right time. (b) Assist the team members, stakeholders, managers with necessary information and summary of the information shared to the higher level managers. (c) Assists the managers in doing what if analyses about project staffing, proposed staffing changes and total allocation of resources. (d) Help organizational learning by helping the members of the organization learn about project management. A good PMIS is possible to be developed from the team members and not from the systems administrators of the company.
Organizations tend to allocate such responsibility by rotation among members with a well designed and structured data entry and analytical format components of risk (R): the magnitude of the potential loss (L), and the probability (p) that the loss will occur. In all types of engineering of complex systems sophisticated risk assessments are often made within Safety engineering and Reliability engineering when it concerns threats to life, environment or machine functioning. The nuclear, aerospace, oil, rail and military industries have a long history of dealing with risk assessment. Also, medical, hospital, and food industries control risks and perform risk assessments on a continual basis. Methods for assessment of risk may differ between industries and whether it pertains to general financial decisions or environmental, ecological, or public health risk assessment A information systems is mainly aimed at providing the management at different levels with information related to the system of the organization. It helps in maintaining a discipline in the system. A system is prone to malfunctions if not properly maintained. An information system dealing with project management tasks is the project management information system. It helps in decision making in arriving at optimum allocation of resources. The information systems are based on a database of the organization. A project management information system also holds schedule, scope changes, risk assessment and actual results. Usual information systems are not designed for projects. Normal information systems tell managers if they are working within the scope of the budget. The information is communicated to managers at different levels of the organization depending upon the need. Upper managers need to know information on all projects regarding progress, problems, resource usage,...