Master of Business Administration (MBA)
Semester – 1
MB0039–Business Communication- 4 Credits
(Book ID: B1128)
Assignment - Set- 1
Q.1 Explain the different types of communication with relevant examples.
Communication is a process that involves exchange of information, thoughts, ideas and emotions. Communication is a process that involves a sender who encodes and sends the message, which is then carried via the communication channel to the receiver where the receiver decodes the message, processes the information and sends an appropriate reply via the same communication channel.
Types of Communication
Communication can occur via various processes and methods and depending on the channel used and the style of communication there can be various types of communication.
Types of Communication Based on Communication Channels
Based on the channels used for communicating, the process of communication can be broadly classified as verbal communication and non-verbal communication. Verbal communication includes written and oral communication whereas the non-verbal communication includes body language, facial expressions and visuals diagrams or pictures used for communication.
We communicate most of our ideas to others through verbal messages. A large parts of our communication whether at work or outside is verbal in nature. Verbal communication is further divided into written and oral communication.
The oral communication refers to the spoken words in the communication process. Oral communication can either be face-to-face communication or a conversation over the phone or on the voice chat over the Internet. Spoken conversations or dialogs are influenced by voice modulation, pitch, volume and even the speed and clarity of speaking.
The other type of verbal communication is written communication. Written communication can be either via snail mail, or email. The effectiveness of written communication depends on the style of writing, vocabulary used, grammar, clarity and precision of language. For example, even a simple statement like “let’s discuss this matter tomorrow” might be interpreted by one person as “let’s meet tomorrow” and by another as “let’s discuss this over the phone”.
It refers to any way of conveying meanings without use of verbal language. Non-verbal communication includes the overall body language of the person who is speaking, which will include the body posture, the hand gestures, and overall body movements. The facial expressions also play a major role while communication since the expressions on a person’s face say a lot about his/her mood. On the other hand gestures like a handshake, a smile or a hug can independently convey emotions. Non verbal communication can also be in the form of pictorial representations, signboards, or even photographs, sketches and paintings. For example, a speaker making a presentation may find that the audience is not very interactive. Instead he notices people yawning during his presentation. At the end of the session, when he asks for some feedback, there is total silence. The message conveyed in the above example is that audience is bored with the session. The silence indicates that they have not listened to the session. The silence indicates that they have not listened to the session and that the feedback is negative.
Types of Communication Based on Style and Purpose
Based on the style of communication, there can be two broad categories of communication, which are formal and informal communication that have their own set of characteristic features.
Formal communication includes all the instances where communication has to occur in a set formal format. Typically this can include all sorts of business communication or corporate communication. The style of communication in this form is very formal and official. Official conferences,...