1. Make a list of the major deliverables for the project and use them to develop a draft of a work breakdown structure for the tournament that contains at least three levels of detail. What are the major deliverables associated with hosting an event such as a soccer tournament. Major Deliverables: Venue, Accommodations, Security, Media, Sponsorships and Referees See chart on page 3 for detailed work breakdown structure… 2. How would developing a WBS alleviate the problems that occurred during the first meeting and help Nicolette organize and plan the project? • WBS helps her to organize the event in a proper planned manner • WBS defines the final face of work, where to begin and how to accomplish all tasks • WBS tells her how to prioritize work
• WBS would help her to assign responsibilities
• WBS would be able to help determine costs, risks, time and manpower needed 3. Where can Nicolette find additional information to help her develop a WBS for the tournament? Additional information to assist Nicolette in developing the WBS could be based on past events or the other events planned within the industry. • By utilizing past events and using WBS as a source, she could avoid some issues which may have occurred in the past and access a ‘best practice’ methodology. • There is already information to suggest that these kinds of tournaments are held by others clubs in the area. By getting in contact with their project manager from the past tournament, Nicolette could gain some understanding of what to expect in the overall undertaking this project. • Asking people within the committee and club who have been involved with a tournament of this nature, either in the organization or participants, to assist defining the requirements and critical factors. • By contacting researching past events online. The vast amount of information on the web could essentially provide her with some building blocks or fresh ideas to present to the other members of the team.
4. How can Nicolette and her task force use the WBS to generate cost estimates for the tournament? Why would this be useful information? Each major task area needs to be divided into sub-tasks until the team ends up with deliverables that are small enough to estimate the costs quite accurately. The team should cluster functional groups of work to form cost accounts within a WBS element. The cost account managers will be in charge for a functional unit’s contribution to a WBS element. Internal departmental planning for a cost account will consist of individual work packages; a work package will normally have its own budget.
Although it is a difficult to create, it is quite an accurate technique that allows the team to monitor the actual cost of a project against estimation. It will reveal and sum up various costs ranging from labor fees, purchasing costs and direct charges for each deliverable that needs to be considered during the cost estimation for the project. Also, it provides the team a broad view of the deliverables and its costs that need to be undertaken for the success of the project.
Neutral Ref from Local Leagues
Local College Field
MUSC Soccer Tournament
Southern NH University
Franklin Pierce University
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