Library Management and Information System

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Chapter I
Company Profile

1.1 History of the Company

Brief History of Aldersgate College
Aldersgate started as a Junior College offering Secretarial, Liberal Arts and Education courses, along with two laboratory schools offering elementary and secondary courses. While Aldersgate began in 1965 as a church school under the jurisdiction of the Northern Philippines Annual Conference of the united Methodist Church, it was incorporated in 1970 while starting to send out its first batch of graduates.

In its early and most critical years, the faith and dedication of the following administrators merit special mention: Dana K. Tyson, the first Executive Dean (1965-1970); Rev. Benjamin A. Justo, the first Director (1978-1980); and Rev. Thelma L. Case, Office-in Charge and Trustee.

Today, Aldersgate College prides itself with seven growing colleges: the Graduate School (GS), College of Business and Information Technology (CBIT), College of Arts, Sciences and Education (CASE), the College of Engineering and Technology (CET), the School of Medical Sciences (SMS), the School of Criminology (SOC), and the School of Divinity (SOD).

The academic programs of the CASE, CBIT, the Secondary and Elementary Schools, and the Pre-School are now Level II Accredited under the Association of Christian College Accrediting Agency, Inc. (ACSC-AAI) and the Federation of Accrediting Agencies in the Philippines (FAAP).

1.2 Nature of the Business

“Aldersgate College, Inc, a non-stock, non-profit, non-sectarian educational corporation related to the United Methodist Church was organized to evolve a university of high academic standing, which will be devoted to the molding of Christian character, the training of leaders, scientific research, and the strengthening of democratic institutions.”

“Aldersgate College was founded in 1965 by pioneering Methodist lay leaders led by Mrs. Pilar D. Galima and Mr. Froilan B. Calata. The school was named ALDERSGATE, after the street in London where John Wesley, the founder of Methodism, felt his heart strangely warmed, and realized that salvation can be attained only by the grace of God through faith in Christ The experience at Aldersgate Street was the inspiration of this College, that whoever passes through its portals comes out transformed: morally upright and spiritually awakened, brave and sagacious leader, with an enlightened mind, a compassionated heart, and able and ready hands.”

1.4 Organization Chart

Aldersgate Library

2.1 General Problem
Aldersgate High School Library is using a manual method of library transactions, such as Book Circulations, which include the Borrowing and Returning of books, Book Inventory, book searching by the use of card Catalog. Having this kind of method will consume longer time and much effort before having the desired output.

2.2 Specific Problem
Since the said Library is using a manual method and transactions, some problem might persist: - Clerical errors in encoding/typing/writing thousands of different book information. - Unintentional switching of Books cards in and Library ID in the Accession tray.

Also the following phrases may also consider as a quite serious problem: - Creation of Book Inventory Report
- Identifying how many books have been borrowed in a Day, a Month, or a Year - Creation of catalog card of each different books
- Creating Borrower Information Report

2.3 Set Systems Objectives
- To meet all the specific goals of the company
- To provide reliable output.
- To provide and enhance the simplicity of work in the Library. - To provide the students a fast and quality service in the Library. - To improve the Computerization of the school in Information Technology Aspect 2.4 Identify Systems Constraints

Since the main system have been developed by the use of Microsoft...
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