Kudler Fine Foods is a specialty food store consisting of a workforce of approximately 17 employees at their administration office, 31 employees at their La Jolla store, 38 employees at their Del Mar store and 38 employees at their Encinitas store, totaling 124 employees (Kudler Fine Foods Intranet). Each location manages their own employees’ information on their own database. This proves to be a problem since all Human Resources and employee information should be managed at the administrative office on one central Human Resources Information System (HRIS). Another drawback to the current Kudler Fine Foods system is that the timekeeper and attendance records are done manually which is not only time consuming, but causes errors and is difficult for the HR department to manage. Kudler Fine Foods requires a timekeeper analysis process for finding a feasible solution for the company.
Human Resource Information Systems Analysis
Kudler Fine Foods started with one location and a relatively small workforce of employees. At the time, Intuit’s QuickBooks was sufficient to organize the finances and manage employee information. Employees fill out time sheets which are turned into management on a weekly basis. Time tracking is done manually and the information is stored locally at the store location’s database. In the company’s infancy stage, this process was sufficient, but as Kudler Foods began to grow and open new stores, they encountered problems with the management of information. Managers rely on paper to manage employee processes. They struggle to track employee information using a combination of homegrown spreadsheets and office file cabinets. Hiring information, payroll records, benefit plan elections, and training certifications for a single employee is stored locally on a database managed at the store location. This creates errors, as information becomes lost and outdated. The replication of each change to an employee’s data across several files has become tedious to create timely reports and analysis. Now that Kudler Fine Foods has three stores, their HRIS is limited and requires a new software system and administration timekeeper that will allow them to track employee’s time, produce payroll, centralize employee records, track applicants and offer an employee self service system where employees can print out their paychecks, modify their benefits, change their tax deductions and acquire additional job education to assist them with job promotions.
Sage Abra Human Resource Management System (HRMS)
Although there are many options that will meet the HRIS needs of Kudler Fine Foods, one in particular is outstanding. Sage Abra HRMS is a software solution for automating and managing Kudler Fine Foods’ core workforce administration. This solution will not only centralize all of Kudler Foods’ employee and payroll information for all of their locations, it will allow Kudler’s Human Resource (HR) department to manage these records. Sage Abra HRMS offers the centralization of employee job and personal information; government compliance; employee benefits and attendance; payroll; recruitment; planning, analysis and reporting; as well as employee development, compensation, and retention (sageabra.com). Implementing an HRMS eliminates much of the routine paperwork associated with HR. An HRMS automates the most manual and time-consuming human resources functions: Payroll, new-hire processing, benefits and compensation management, employee development, internal analysis, and government reporting. This automation frees up valuable time that can be spent on employee relations, compliance analysis and/or training.
Sage Abra HRMS Benefits and Features
Sage Abra HRMS would allow Kudler Fine Foods’ HR department to create timely, comprehensive reports for management by using either several predefined standard reports or a custom report writer. Security features, such as audit trails, allows...