Isit203 Group Report

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Trevor Mclaren 2774719 tcm394
Jan Villamoran 3475177 jfv888
Xiaodong Huang 3524310 xh695
Tianliang Zeng 3902225 tz779

Table of Contents
Contents
Table of Contents3
Company Background5
Reasons for Policies and Procedures6
Monitoring6
Security6
Outsourcing6
Employment7
Policies Monitoring Policy8
Security10
Security – Access Control policy12
Employment Policies13
Policy of Family Medical Leave14
Outsourcing15
Procedures17
Monitoring17
Security18
Security – Access Control Procedure19
Employment22
Absent leave Procedure22
Family Leave Procedure22
Outsourcing24
Overview of Collateral Items26
Collateral – Desktop Background26
Collateral – Video for new employees outlining Monitoring Policy and Procedure28
Monitoring Policy and Procedure Informational Video28
Outsourcing Information Video28
References29

Company Background

Web Design Corp was formed in 2009 by Xiaodong Huang and recruited Jan Villamoran, Trevor Mclaren and Tianliang Zeng as programmers. This small humble firm provided services for local businesses in the area. It quickly gained positive feedback and excellent reputation causing the firm to expand and extending services in other states. Their client base grew in size prompting the firm to outsource majority of its work and hiring more personnel. In 2012 Web Design Corp now caters for small businesses to big corporation in building local websites and corporate websites.

Reasons for Policies and Procedures

Monitoring
A monitoring Policy is required to help ensure compliance with laws, statutes, regulations and government requirements. Our Policies will help us to achieve our business goals and support our values and minimise the amount of risks we are exposed to.

Security
Email has been revolutionary in the world of business communication because information is quickly passed along with instantaneous efficiency and effectiveness. Employees are able to access information from a computer, phone or PDA nearly anywhere, and so are the company’s current and potential customers. The use of email within a business can greatly increase productivity for employees and can be a quick way to increase sales as well. More companies are using email communications as part of the marketing mix to communicate and interact with its target markets. As a professional web design company, Although it cannot and should not replace all face-to-face communication and others forms of communication, internal email usage can cover many areas within the business. Internal emails can function as an effective communication for sharing basic information, such as new product prices, paper use guidelines or security precautions, for example. Sending simple messages to an entire workforce with just the click of a mouse is fast, easy, convenient and can save the company money. If saved, the email can function as proof of a message sent or received, and is easily accessible to remind the recipient of pertinent information. Many businesses use email as part of its marketing efforts to share information with prospects, customers, and vendors. Due to the function of email use in company and customer, email security of issue-specific security policy become more and more important. Because it is necessary to pay attention to email security and avoid hackers use network vulnerability to steal business confidential information. Outsourcing

Web Design Corp. outsources some of its work, due to this firm becoming bigger and gaining new clients. Depending on clients on what they need or want to be built, we outsource the work specifically based on the client’s instructions. These instructions will then be assessed and the project is then outsourced to the best relevant service provider. The project will have constraints such as time and cost. Once the project has been complete, it returns to Web Design Corp. for analysis, basing it on our clients’...
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