International Scientific Conference Computer Science

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International Scientific Conference Computer Science’2008

SMIS: A Web-Based School Management Information System
Mihal Brumbulli, Blerina Topçiu, Arbora Dalaçi
Department of Computer Engineering, Faculty of Information Technologies, Polytechnic University of Tirana, Albania

Abstract: Web applications are popular due to the ubiquity of the browser as a client, sometimes called a thin client. The ability to update and maintain web applications without distributing and installing software on potentially thousands of client computers is a key reason for their popularity.This paper presents a complex management information system designed for Albanian high schools. The primary goal of this application is to offer a suitable interface to its users in order to simplify and reduce the time needed for information and procedure management relating to different school activities. This system is designed for three categories of users: director, teachers and secretary. We aim to present a mostly complete view of our application focusing especially on the design process. Keywords: SMIS, SMS, Web-Based Application. 1. INTRODUCTION Nowadays the database is the only professional structure for storing and elaborating complex information and huge amount of data. The database structure brings about several advantages, like: quick and real time access, high security, standards establishment, automated reports and statistics etc. It is the most popular format that businesses, banks, government, universities, schools and many other institutions all over the world are using for storing data and information concerning their activities. Many schools in the world have already installed their information management system and are efficiently using advantages of Information Technology. A School Management System is a large database system which can be used for managing your school's day to day business. SMS is configurable and can be configured to meet most individual school's needs. It is a multi-user system and can be used by hundreds or even thousands users at same time. General speaking, it is platform running on a Local Area Network (LAN). This paper deals with the development of such system for Albania’s high schools. 2. MOTIVATION School Management Systems allows users to store almost all of their school's information electronically. Most importantly, this information can be easily shared with authorized users, records can be easily searched, and reports can be easily generated. Actually Albanian Government is working on a developed strategy which aims the development of ICT structures in all the high schools of the country. Most of the high schools are already equipped with necessary hardware and network structures under the supervision of the Ministry of Education [7]. Having this infrastructure implemented the school managers identified the need of managing the information electronically. Therefore, their needs moved toward School Management Systems as an appropriate method for managing information on students, employees, teaching processes etc. School Management Systems could make school staff's life easier than ever. Using SMS, finding student information is just a few seconds away which might have cost 564

International Scientific Conference Computer Science’2008

hours, or even days, before. At the end of the semester, printing students’ statement becomes just a few minutes job, but it could be a nightmare without using SMS. Furthermore, it will increase the security level and will install a hierarchic order on information access. With the initiative of the manager of a Professional High School in Albania and the support of European Union we established a working team for the design and implementation of this system. The goal of this project was to develop an electronic computerbased system to automate teaching procedures in the high schools. 3. SYSTEM DEVELOPMENT SMIS is a dynamic web-based application of type client-server...
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