Improving Productivity Using It

Topics: Microsoft Office, Microsoft, Visual Basic for Applications Pages: 12 (2548 words) Published: June 11, 2012
Essential IT Skils level 2

Improving Productivity Using IT Level 2 (Credit value 4)


You should use this file to complete your Assessment.
• The first thing you need to do is save a copy of this document, either onto your computer or a disk • Then work through your Assessment, remembering to save your work regularly • When you’ve finished, print out a copy to keep for reference • Then, go to and send your completed Assessment to your tutor via your My Study area – make sure it is clearly marked with your name, the course title and the Unit and Assessment number.

Please note that this assessment document has 9 pages and is made up of 4 Parts.


Achieving your qualification

In order to achieve your Level 2 ITQ Certificate in IT User Skills qualification, you will need to demonstrate to your tutor that you can meet all of the learning outcomes for this Unit.

By completing this Assessment, you will cover the following learning outcomes:

The learner will…

1. Plan, select and use appropriate IT systems and software for different purposes 2. Review and adapt the ongoing use of IT tools and systems to make sure that activities are successful 3. Develop and test solutions to improve the ongoing use of IT tools and systems

You will also satisfy the following assessment criteria:

The learner can…

1.1 Describe the purpose for using IT
1.2 Describe the methods, skills and resources required to complete the task successfully 1.3 Plan how to carry out tasks using IT to achieve the required purpose and outcome 1.4 Describe any factors that may affect the task

1.5 Select and use IT systems and software applications to complete planned tasks and produce effective outcomes 1.6 Describe how the purpose and outcomes have been met by the chosen IT systems and software applications 1.7 Describe any legal or local guidelines or constraints that may apply to the task or activity

2.1 Review ongoing use of IT tools and techniques and change the approach as needed 2.2 Describe whether the IT tools selected were appropriate for the task and purpose 2.3 Assess strengths and weaknesses of final work

2.4 Describe ways to make further improvements to work
2.5 Review outcomes to make sure they match requirements and are fit for purpose

3.1 Review the benefits and drawbacks of IT tools and systems used, in terms of productivity and efficiency 3.2 Describe ways to improve productivity and efficiency
3.3 Develop solutions to improve own productivity in using IT 3.4 Test solutions to ensure that they work as intended

The references in brackets below show you where these criteria are covered.



You work for a small company that has recently hired three new people. Your boss has asked you to create a contact list of everyone in the company.

The list needs to include names, phone numbers and email addresses for all 15 existing staff members and also the three new staff members.

Once the list has been created you must ensure that all members of staff have an electronic copy of the contact list.

Part A (B1.1/B1.2/B1.3/B1.4)

First you need to plan how you will complete the task. For each of the following points answer in no more than 50 words.

|Describe the purpose of using IT for this task | |(What are the advantages of using IT for this task? What is the ultimate aim of the task?) | | | |The purpose is to improve the quality and productivity of my work. It’s a convenient way of storing the information, it increases | |mental process rather than physical, it saves money by cutting staff and hours worked and the information can remain confidential. | |...
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