The word management is a wide term and it carries different meanings depending on the context in which it is used. Management is described variously as an “activity” a process and a “group of people” vasted with the power to make decisions. Stoner described management as a process of planning, organizing, controlling, and leading the effort of organizational member and using all other organizational resources to achieve stated organizational goals. The functions of management are those activities of duties that management stands for or performs. The functions of management are planning, organizing, controlling, staffing, directing and coordinating. Principles of management defines planning as deciding in advance what to do, how to do it, when to do it and who is to do it, that is planning bridges the gap from where we are to where we want to go. Planning as a concept of executing action that embodies the skills of anticipating, influencing and controlling the nature of direction and the change. We can therefore say that planning implies goals and establishing the strategies for defining goals and developing future actions and plans to intergrade and coordinates activities. Whilst planning in office management is described as a well defined course of action of future economic, social and political. Planning is a mental process based on available mass of facts and future possibilities. Thus it requires the use of trained knowledge, imagination, foresight and sound judgment.
The function of organizing refer to the creation of structure of duties and functions to achieve the objectives of the enterprise.Organisation in office management is described as determining what activities are necessary for any purpose or plan and arranging them in groups which may be assigned to individuals organizing. Thus is concerned with activity authority relationship. The office is to be “organized” and duties and functions are to be defined to determine activity,...
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