HVA West Staff Policies And Procedures 
This information document ensures we're all on the same page about the following procedures that keep all students safe and engaged in after school: 1.
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Quick Links and Contact #s
SAFETY
INCIDENT REPORTS
SUPPORTING and CELEBRATING Students
DAILY SCHEDULE
CLEAN UP
COMMUNICATION
HVA STAFF
Other Resources/Ways to Help
1.
QUICK LINKS and CONTACTS:
WINGSPAN SITE CELL #: 6463010091
HVA SECURITY #: 6468129750 Harlem West Daily Schedule MTRF Wednesday Schedule KINDER 11.4.14 WEDNESDAY 1 & 2 11.3.14 West HVA Staffing TA Contact List HVA WEST
HVA West Family Calendar 201415.xlsx https://wingspan.wufoo.com/forms/hvawestincidentreport/ F14 HVA West Pictures! West Classroom Need to Knows.pdf Daily Report Cleanliness Report.pdf
2.
SAFETY:
● Physical incidents:
1. Call parent of student who was injured. Inform them of the facts and communicate the outcome.
2. Inform student aggressor's parent at sign out.
■ If parent is not at sign out:
■ Email parent
■ Followup call ● Extreme Physical aggression:
1. Separate children safely with help of site staff or Teaching Artist.
2. Immediately call security 6468129750 and inform them of students and location. 3. Remain with children until security or HVA staff arrive.
3. INCIDENT REPORTS: Injuries involving any of the following require an Incident
Report by Teaching Artist or site staff by END OF DAY:
● Head or neck
● Ice packs
● Fluids (excessive crying or tantrums can be included)
● https://wingspan.wufoo.com/forms/hvawestincidentreport/
4.
SUPPORTING and CELEBRATING Students:
● Site staff should positively and professionally communicate with parents about students' successes and struggles.
● Parents who need to be spoken with and who do not arrive at pick up should receive:
○ Email
○ Followup call
● WEDNESDAY WEEKLY MEETINGS: Assistant Site Directors are responsible for
communicating
2.
3.
4.
5.
6.
7.
8.
9.
Quick Links and Contact #s
SAFETY
INCIDENT REPORTS
SUPPORTING and CELEBRATING Students
DAILY SCHEDULE
CLEAN UP
COMMUNICATION
HVA STAFF
Other Resources/Ways to Help
1.
QUICK LINKS and CONTACTS:
WINGSPAN SITE CELL #: 6463010091
HVA SECURITY #: 6468129750 Harlem West Daily Schedule MTRF Wednesday Schedule KINDER 11.4.14 WEDNESDAY 1 & 2 11.3.14 West HVA Staffing TA Contact List HVA WEST
HVA West Family Calendar 201415.xlsx https://wingspan.wufoo.com/forms/hvawestincidentreport/ F14 HVA West Pictures! West Classroom Need to Knows.pdf Daily Report Cleanliness Report.pdf
2.
SAFETY:
● Physical incidents:
1. Call parent of student who was injured. Inform them of the facts and communicate the outcome.
2. Inform student aggressor's parent at sign out.
■ If parent is not at sign out:
■ Email parent
■ Followup call ● Extreme Physical aggression:
1. Separate children safely with help of site staff or Teaching Artist.
2. Immediately call security 6468129750 and inform them of students and location. 3. Remain with children until security or HVA staff arrive.
3. INCIDENT REPORTS: Injuries involving any of the following require an Incident
Report by Teaching Artist or site staff by END OF DAY:
● Head or neck
● Ice packs
● Fluids (excessive crying or tantrums can be included)
● https://wingspan.wufoo.com/forms/hvawestincidentreport/
4.
SUPPORTING and CELEBRATING Students:
● Site staff should positively and professionally communicate with parents about students' successes and struggles.
● Parents who need to be spoken with and who do not arrive at pick up should receive:
○ Followup call
● WEDNESDAY WEEKLY MEETINGS: Assistant Site Directors are responsible for
communicating